We are a well-established and dynamic Savings and Credit Co-operative Society in the country for all professionals with membership spread globally. We are seeking to recruit a highly qualified result-oriented individual for the position of Procurement Assistant.
Job Title: Procurement Assistant
Department: Operations
Section: HR & Admin
Reports to: HRAO
Direct Reports: None
Workstation: Nairobi
JOB PURPOSE
Responsible for efficiently and ethically managing the acquisition of goods and services, ensuring compliance with policies and regulations, cost-effectiveness, and the establishment of transparent and accountable procurement processes.
MAIN RESPONSIBILITIES OF THE JOBS
- Purchase order processing, inventory management and disposal as per policy.
- Assist in negotiating contracts and agreements with vendors to ensure favorable terms and discounts.
- Develop and implement procurement requirements and plans aligned with Sacco’s needs in consultation with other departments.
- Prepare and issue tender documents and evaluate bids and proposals in collaboration with relevant user departments.
- Assist in managing contracts with suppliers and monitor supplier performance and ensure compliance with contractual terms.
- Identify and mitigate potential risks associated with the procurement process.
- Ensure compliance with procurement policies and procedures, anti-corruption and ethical standards, relevant laws, and regulations.
- Maintain accurate and up-to-date records and database of vendors and procurement transactions.
- Communicate effectively with internal stakeholders and external vendors.
- Uphold high ethical standards and integrity in all procurement activities and ensure fairness, transparency, and accountability in the procurement process.
- Work within budget and ensure cost-effectiveness and provide input for budget planning related to procurement activities.
- Conduct research on market trends, pricing, and product availability and make recommendations.
- Records Management.
- Marketing and selling of society products and services and
- Any other lawful duties that may be assigned from time to time.
KNOWLEDGE, SKILLS, AND EXPERIENCE
Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:
- A bachelor’s degree in a relevant field such as Procurement, Supply Chain Management, Business Administration, or a related discipline.
- Successful candidates will be required to meet the requirements of Chapter 6 of the constitution of Kenya by obtaining the necessary documentation.
Minimum level of professional qualification required to perform effectively in the role:
- Professional certifications in procurement, such as Chartered Institute of Procurement & Supply (CIPS) or the Kenya Institute of Supplies Management (KISM),
- A Member of a relevant professional body is an added advantage.
Minimum months or years of experience required to have to be appointed to the position:
- Minimum 2 years relevant experience and in a in a similar position.
KEY PERFORMANCE INDICATORS
- Value for money for all procurement
- Compliance with the budget
- Reduction in procurement costs or the cost
- Adherence to procurement policies, regulations, and timelines,
- Evaluation of the performance of suppliers based on ratings and feedback,
- TATs on sourcing and tendering process, negotiating, and finalizing contracts.
- Effectiveness of identifying and mitigating procurement-related risks
- Procurement planning and reporting
SKILLS & COMPETENCIES
- Knowledge of Public Procurement and Asset Disposal Act 2015, procurement rules and regulations and on all phases of procurement techniques and operations used in contracting a diverse range of goods and services.
- Knowledge of contract law and expertise in handling complex contract issues
- Knowledge in quantitative methods to measure supplier capacity systems and ability to identify sources of supply and market trends.
- Planning and organizing skills.
- Good knowledge of the financial services industry and the regulatory framework.
- Excellent report writing and oral communication
- Objective judgement and decision making
- Critical thinking and problem solving
- Proficiency in ERP systems and Microsoft office
- Working knowledge of procurement tools/software
- Team player with good interpersonal skills
HOW TO APPLY
Interested candidates preferably with experience in the financial services sector and have experience in procurement are encouraged to apply online by filling in the data form and accessing detailed job descriptions from the link below.
Applicants should, after filling the form, send their detailed curriculum vitae, copies of academic and professional certificates, and relevant testimonials to email recruitment@mhasibusacco.com. The deadline for submission of all applications is on or before 09th July 2024 by 5.00 pm.
