Unit Summary: The LWF world service Procurement and logistics department is responsible for implementing procurement, transport, storage and inventory management activities for Dadaab project.
Overall Purpose/Broad Function:
- The purpose is to work & improve the proper operations, management and functioning of the Logistics department work closely with other departments.
- Ensure adherence to guidelines, procedures and policies drawn from the organizations procurement manual.
Key Duties and Responsibilities:
- Responsible for managing all logistical aspects of the project, namely procurement, transport and stores based on LWF/DWS policies and guidelines.
- Responsible for ensuring project proposals and budgets reflect logistical considerations
- Responsible for developing and implementing procurement plans
- Coordinate effective transport of project supplies and personnel; ensure all legal, insurance and maintenance issues are properly addressed.
- Planning and scheduling of transport, supervising transport staff and maintaining proper records of vehicle maintenance and servicing
- Monitoring the use of vehicles and ensuring adequate controls over the use and movement of LWF/DWS vehicles.
- Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts.
- Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.
- Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.
- Provide orientation to new staff and visitors on logistics issues for LWF Dadaab field office.
- Prepare weekly, monthly, quarterly and annual reports for transport, procurement and warehousing activities and status or as may be requested from time to time by the area manager.
- Sourcing quotations from our pre- qualified suppliers and analyzing them.
- Ensuring right descriptions of items and sample are provided where necessary
- Processing documents for several signatures as required by the policy.
- Providing Clerical services such as processing purchase order.
- Providing systematic and organized filling system for all reports both in soft copy and hard copy.
- Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
- Making all follow ups with suppliers to supply goods within the time given.
- Sending out tenders and preparation of selected tenders Contracts when necessary.
- Ensuring the right goods are bought at the right quality and the right quantity.
- Making follow ups to supplier’s payments to ensure that they are paid on time and no delays in supplies
- Notifying the program any changes in prices in the market.
- Issuing of all ready Contracts and PO, s to the contractors and suppliers.
Supervisory Responsibilities:
- Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts
- Provide orientation to new staff and visitors on logistics issues for LWF Dadaab field office
- Provide guidance to program staff on procurement procedures
- Review documents shared by project staff for payment processing
- Support and confirm delivery of items received at the stores when required
Education/Professional Designations/Experience:
- Bachelor’s degree in Supply Chain Management or related field.
- Relevant professional qualification in Procurement and/or Supply Chain Management (CIPS qualification or equivalent) is an added advantage.
- Minimum of five years (5) of professional experience in relevant field with at least three years of experience from an international organization in a similar role
- Computer skills and practical experience in MS word, Excel and other program
Other Specific Skill Requirements:
- Strong interpersonal skills and a good team player.
- High level of integrity, commitment and professional responsibility.
- Ability to tolerate cultural, educational and religious diversity in the work place.
- Excellent communication, organization and presentation skills.
- Good analytical and problem solving skills.
- Ability to work independently with guidelines and clear expectations
Please apply on the official website using the link(s) below
