QUALIFICATIONS,REQUIREMENTS, DUTIES AND RESPONSIBILITIES
Requirements for appointment:-
- A Bachelor’s Degree in Commerce (Accounting or Finance option)
- Passed Part III of the Certified Public Accountants (CPAK)
- Membership to a relevant Professional body.
Duties and Responsibilities: –
- Verify vouchers and committal documents in accordance with laid down rules and regulations;
- Capture data, maintain primary records such as cashbooks, ledgers, vote books, registers and prepare simple management reports e.g. imprest and expenditure returns etc.
- Maintain the general ledger and all department account with proper documentation and records of all departments transactions and ensure accuracy and compliance with the county’s established accounting principles;
- Prepare monthly, quarterly and year end closing of the general ledger including preparation of reports for Consolidation and submission to the management;
- Maintain computerized accounting systems, backup control, assisting departments in implementing accounting policies and procedures. Ensure compliance with GAAP policies and procedures.
- Prepare monthly bank reconciliations, income and expenditure statements, quarterly reports, verify accuracy of bank statements and resolve questions or problems; Maintain integrity of cash balances and cash flow systems.
- Maintain fixed asset records and liabilities at all times of the year
- Assist in coordination of year end audit and preparation of schedules and documents for external auditors.
- Prepare financial performance reports on key elements of agreed performance objectives.
- Ensure that proper vote heads are charged to expenditures at the time of initiating payments in IFMIS system
- Prepare consolidated internal financial statements by gathering and analyzing information from the general ledger system.
- Analyze the line accounts and may be deployed as IFMIS accountant where duties will entail receiving duly processed payments and receipt vouchers for processing through IFMIS;
- Write cheques and post payments and receipt vouchers in the cash books;
- Balance and rule the cash books on daily basis and carrying out monthly closure of cashbook and bank reconciliation;
- Extract ,provide cash liquidity analysis and cash flow projections;
- Prepare expenditure and Authority to Incur Expenditure (AIE) funding returns on quarterly basis
- Prepare of Appropriation In Aid (AIA) returns and reports on quarterly basis
- Process payments for personnel and merchant/supplier claims through IFMIS, guided by cash balances in the vote books and County regulations;
- Receipt where necessary all monies due and payable to the government; and
- Plan, monitor and evaluate performance of staff against the set targets.
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