Duties and Responsibilities
- Covering the reception area at all times, welcoming visitors, processing deliveries and dealing with queries.
- Attending to all emails, posts and telephone messages in a timely manner, and directing correspondence to the relevant departments.
- Ensuring the visitor book is completed and signed.
- Setting up meeting rooms and keeping them looking presentable throughout the day.
- Attending meetings and taking minutes for updates and future reference.
- Maintaining an accurate and organized documentation filing and archiving system.
- Supporting team members with typing of documents and letters and general administrative tasks as needed.
- Upsell additional facilities and services, when appropriate.
- Maintain updated records of bookings and payments.
- Operate the switchboard.
Key Requirements Skills, experience and qualification
- A diploma in secretarial studies and three to five years of work experience in a similar role
- Proven success in office administration
- Proficiency with office applications, and aptitude for learning new software and systems
- Outspoken with the ability to maintain a positive attitude
- Ability to maintain the confidentiality of company information
- Proven organizational, time management and multitasking abilities
- Excellent written and verbal communication skills
- Well-kempt and presentable.
- Over 3 years relevant experience in serviced apartments
- Must have experience using Fidelio Systems
- Men are encouraged to apply
Method of Application
If you meet the above qualifications, skills and experience send CV urgently to recritment@britesmanagement.com quoting the job title as the subject line in the mail
