Grants and Engagement Officer – REINVENT Programme at Tetra Tech

Job Overview And Reporting Line

• The REINVENT programme is seeking a Grants and Engagement Officer who will be responsible for providing support to the implementation of the RE-INVENT programme and Tetra Tech Shared Kenya services by supporting downstream partner relationship management and fund disbursements.
• Based primarily in Tetra Tech’s Nairobi office, this role will report to the REINVENT Finance and Grants Manager and has no direct reports. The Officer will work closely with the Finance and Grants Manager, Head of Finance, and Finance Officer.

Reporting to: Finance and Grants Manager

• Reducing Insecurity and Violent Extremism in the Northern and Coastal regions of Kenya (REINVENT) is a five-year (2018-2023) programme funded by the UK Government through its Foreign, Commonwealth, and Development Office (FCDO). The programme aims to improve security and stability in 18 counties across four regions of Kenya to enable investment, inclusive growth, and equitable service delivery. The programme is designed to enhance Kenyan capacity and capability to address, prevent and respond better to criminal violence and weak community-police relations, Violence Against Women and Girls (VAWG), inter-communal conflict and election-related violence, and radicalisation and violent extremism.
• REINVENT is managed by Tetra Tech International Development and delivered in partnership with the Royal United Services Institute for Defence and Security Studies (RUSI). It builds on the achievements of the predecessor programme, Jamii Thabiti (2014-19), also known as the Kenya Improving Community Security Programme (ICS) and scales up support across more counties. New areas of work include conflict-sensitive development, election security, and preventing/countering violent extremism.
• The Impact of the REINVENT programme is “Improved community safety and security as measured by the effect on inclusive and equitable development, investment and service delivery in Kenya.” The Outcome is “Improved state and non-state actors’ collaboration in a mutually accountable and inclusive manner to respond effectively to root causes of violence”.

The Outputs Are

• Accountable and effective police (and other security agencies) addressing community security, violent extremism, and election security.
• Strengthened agency of women and girls in peace, safety, and security.
• Intra and inter-institutional commitment to address the root causes and drivers of conflict.
• Knowledge and evidence generated and utilised to enhance community and institutional learning and adaptation.

Main Duties
Partner Engagement and Relationship Management

• Responsible for coordinating downstream partner requirements, compliance, and reporting, including the development and review of concept notes, budgets, partner financial reports and disbursements, working closely with Regional Technical Leads and Workstream Leads.
• Support the Organisational Capacity Assessment process, including coordinating regular assessments, spot checks, development of capacity building work plans for every partner, and the management and delivery of training and capacity building.
• In collaboration with the Safeguarding Focal Points, ensure partners comply with safeguarding standards.
• In liaison with the Programme Management Unit, play a leading role in partner contract development and follow-on processes.
• Support the Finance & Grants Manager in conducting Partner Internal Audits & spot checks.
• Assist in maintaining the Partner Asset Register.
• Assist in tracking risks associated with individual partners.
• Support the Finance & Grants Manager and PMU in conducting Partner Due Diligence and Onboarding.
• Support the Finance & Grants Manager in maintaining the Partnership Disbursement Tracker.
• Any other finance-related duties delegated by the Head of Finance & Finance and Grants Manager, including supporting with assigned finance-related tasks.

Grants and Financial Management

• Ensure financial transactions and disbursements to REINVENT Project Partners are properly authorized, recorded, have adequate supporting documentation, filled, maintained, and can be easily extracted for the purpose of preparing financial statements and financial audits.
• Review partner financial reports to ensure that spending is in line with the agreed budget and milestones. As part of this, review requisite supporting documentation, ensuring that all financial transactions are adequately supported as per REINVENT and partner financial policies and guidelines.
• Support the Finance & Grants Manager in the approval follow-up of partner financial and technical reports, partner acquittals, and partner payments.
• Support in reviewing, updating, and re-aligning partners’ budgets in line with any requests for amendment made by partners and ensuring they correspond with milestone payment schedules and agreed-upon work plans.
• In collaboration with the technical team, ensure that financial reports reconcile with the delivery narrative, work delivered and activity reports.

Partner Financial Analysis

• Support the analysis of all grant management processes for REINVENT as per the set policies and in collaboration with the Finance and programmes Teams.

Aptitude And Skills

• Any other professional course in finance, grants or programs will be an added advantage.
• Accounting grants management experience is essential for this role.
• Excellent understanding of programme cycle management.
• Excellent command of accounting software including QuickBooks, Excel
• Strong background in financial management systems.
• Experience auditing of partner grants.
• Experience in building the capacity of local organisations and sub-grantees in areas of grant compliance, financial reporting, and accountability.

Qualifications

• Relevant degree in Finance.