Human Resources Assistant (3 Months) at United Nations Office at Nairobi (UNON)

Responsibilities

• Administration of contracts and staff movements for locally recruited staff.
• Carries out on-boarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointments, monitors contract expiration dates and processes requests and actions contract extension.
• Processes temporary and permanent staff movements and related administrative actions, including those related to interagency agreements.
• Processes off boarding and related separation personnel actions.
• Administration of benefits and entitlement for locally recruited staff.
• Reviews reports and records and processes staff benefit and entitlements.
• Maintains personal status of staff members and administers/monitors entitlements related to dependents.
• Reviews and approves time and attendance requests, including parental leave, sick leave, special leave etc.
• Reviews and prepares submission of documentation related to health/life insurance and Joint Staff Pension fund.
• Client assistance and guidance. Conducts induction briefing for a newly appointed staff member on benefits and entitlements.
• Conducts exit interview for separating staff on the separation process, as well as benefits and entitlements.
• Advise clients on the eligibility of benefits and entitlements within the conditions of their employment.
• General Monitors implementation and compliance with existing regulations through review of personnel actions.
• Assists with the collection and analysis of data, as well as its presentations for knowledge sharing and decision making.
• Participate in special human resources projects and ad hoc clean-up exercises, as needed. Other functions as required related to staff administration.

Competencies
PROFESSIONALISM:

• Knowledge of the human resources policies, procedures and practices and ability to apply them in an organizational setting; demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps; the ability to perform analysis, modeling and interpretation of data in support of decision-making; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

PLANNING & ORGANIZING: 

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION:

• Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

• Completion of high school diploma or equivalent is required.

Work Experience

• A minimum of five (5) years of experience in human resources management, administrative services or related area is required.
• The minimum year of relevant experience is reduced by two (2) years for candidates with a first-level University degree.
• Three (3) years or more of experience in administering staff benefits and entitlement experience is desirable.
• Working experience in Enterprise Resources Planning (ERP) system, such as Umoja and SAP is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.  Working knowledge in French is desirable