Administrative Officer – Roster at World Health Organization

Description Of Duties
This is a roster recruitment. For the purposes of this vacancy the primary duty station is Copenhagen, Denmark, but this vacancy will be used to source for similar positions in other/multiple duty stations (including potentially Istanbul).

• Provides input to the Director of the Division in managing financial, administrative and human resources related issues of the division, providing relevant advice and developing solutions and/or recommendations.
• Administers the budget and finance and ensure compliant and efficient use of financial resources within the Division in accordance with financial rules and regulations.
• Monitor the work planning and allocation of financial resources for the Division through use of the GSM and other financial tools; providing financial reports, data and statistics.
• Provides guidance on financial administration and GSM related issues to managers and staff.
• Prepares and monitors the implementation of work plan activities ensuring objectives and priorities are met and on track.
• Organizes the administrative functions in the Division and the Director’s office and manages the effective work of the administrative support to ensure timely and effective administrative services.
• Ensures smooth running of operations of administrative services including procurement of goods and services, travel and information technology needs of the office and local service requirements.
• Participates in fundraising and resource mobilization activities as required.
• Scrutinizes, analyzes and interprets, from an administrative standpoint, issues contained in the proposals/documents presented to the divisional Director, with a view to providing correct, relevant and valid information, along with solution-oriented suggestions to enable informed decision-making.
• Prepares concise and precise briefs on specific issues and matters, as required by the divisional Director, focusing on the operational and administrative implications of these issues to the Division and the organization as a whole.
• Coordinates with other divisions to ensure consistent application of rules and regulations across WHO/EURO.
• Performs general management of a number of general service staff both as first level supervisor (including monitoring or workload, performance management assessment, staff development and learning and team coordination mechanisms) and second level supervisor.
• Briefs/trains new administrative staff of the division on WHO policies, practices and WHO’s managerial and business framework.
• Perform other related duties as required.

Required Qualifications
Education

• Essential: University Degree (Bachelor’s level) in Administration, Management or related field relevant to the position
• Desirable: Masters degree in any of the above-mentioned disciplines.

Experience

• Essential: At least five years’ of relevant work experience working in the area of administration implementing budget and finance and human resources activities for a programme. Experience working at the international level.
• Desirable: Experience working in an international organization

Skills

• Demonstrated knowledge of WHO mandate and work, goals, policies, its structure, functions and administrative and operational processes.
• Sound knowledge and skills in accounting and finance.
• Sound skills and understanding in the area of human resources.
• Sound skills in utilizing ERP Oracle systems or similar packages.
• Strong computer skills in office applications including Excel, Power Point and Word.
• Diplomacy, tact, courtesy and ability to deal with and communicate effectively with senior level officials, multiple stakeholders, and professionals from diverse cultural and professional backgrounds.
• Demonstrated ability to establish and maintain effective working relations with stakeholders at all levels.
• Strong communication skills. Ability to explain technical administrative issues to a variety of stakeholders using clear and simple language.
• Ability to identify and manage one’s own emotions, as well as helping others to do the same.
• Ability to work comfortably in a fast-paced environment.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and Managing yourself
• Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of either French, Russian or German.