In the East and Southern Africa Region (ESAR), UN Women has a presence in 12 countries namely: Burundi, Ethiopia, Kenya, Malawi, Mozambique, Rwanda, South Africa (Multi Country Office), South Sudan, Sudan, Tanzania, Uganda, and Zimbabwe. The Multi Country Office covers Southern Africa Customs Union (SACU) countries namely: Botswana, Lesotho, Namibia, South Africa, and Swaziland. The Office in Ethiopia is both a Country Office for Ethiopia and a Liaison Office to the African Union and Economic Commission for Africa. The region has a Country Programme in Somalia. The East and Southern Africa Regional Office (ESARO) in Nairobi oversees all the ESAR countries.
Under the overall supervision of the Regional HR Business Partner, the Human Resources Analyst is responsible for the implementation of HR strategies and policies to ensure compliance with UN Women’s rules and regulations. The HR Analyst promotes a collaborative, client-oriented approach and contributes to maintaining high staff morale. They will work closely with Programme and Operations within the Regional Office, Country Offices and other presences to provide effective human resources management.
Duties And Responsibilities
- Implement HR strategies and policies in compliance with HR activities, UN rules and regulations, UN Women policies, procedures and strategies
- Monitor and analyze corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation.
- Conduct HR business processes mapping and establish internal Standard Operating Procedures (SOPs) for HR management workflows.
- Advise on the proper use of contractual modalities and forecast staffing needs.
- Facilitate effective human resources management.
- Oversee the recruitment processes including reviewing job descriptions, post establishment, vacancy announcement, screening of candidates, administering the technical test, facilitating interview panels, and preparing interview reports and all the relevant documents.
- Review submissions to the Regional Central Review Board (RCRB).
- Manage contracts for staff and personnel in the Region.
- Coordinate benefit/entitlement management through UNDP Global Support Service Unit (GSSU) for local staff.
- Monitor transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through the ERP system.
- Upon delegation of responsibility, performs HR Manager functions in ERP system.
- Promote staff performance management and career development
- Facilitate performance appraisal process and elaborate performance evaluation indicators in consultation with HR Specialist and HR Business Partner.
- Support learning management, including establishment of the Whole Office Learning plan.
- Provide counselling to personnel on career advancement, development needs, and learning possibilities.
- Administer onboarding (orientation) and off-boarding (separation) process for all relevant staff.
- Enhance staff/management relations and well-being
- Provide open and transparent communications on all matters pertaining to staff/management relations.
- Implement UN Women well-being initiatives within the Region.
- Support in raising awareness within the Region about UN Women stress management tools and promote the implementation of work practices which optimize work/life harmony.
- Build strong relationships with managers and personnel and network proactively within the Region to stay abreast of staff and management concerns
- Facilitate knowledge-building and sharing
- Organize HR-related training for operations/programme personnel.
- Synthesize lessons learned and best practices in HR and translate these into user guides or HR updates.
- Contribute to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.
Competencies
Core Values:
- Respect for Diversity
- Integrity
- Professionalism
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues
- Accountability
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/en/about-us/employment/application-process#_Values
FUNCTIONAL COMPETENCIES:
- Good knowledge and expertise in HR administration, processes and policies;
- Ability to handle confidential information and maintain discretion;
- Ability to anticipate HR requirements in terms of staffing levels and staff development;
- Ability to find innovative solutions to complex HR challenges within a framework of policies and rules which must be respected.
- Demonstrated effectiveness in using competency-based tools and processes in recruitment and selection.
- Ability to facilitate business processes re-engineering, and implementation of new systems;
- Communicates clearly and convincingly, both orally and in writing, adapting style and content to different audiences.
- Ability to build trust in interactions with others;
- Ability to provide advice and support;
- Good analytical skills;
- Good IT skills.
Required Skills and Experience
Education and Certification:
- Advanced (Masters) University Degree in Human Resources, Business Administration, Psychology, Organizational Development, Public Administration, or other relevant social sciences.
- A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience
- At least 2 years of progressively relevant experience in human resource management with focus on at least two of the following areas; performance management, contract administration, recruitment, and staff learning and development.
- Work experience with an international multicultural organization is required.
- Experience in using computers and office software packages (MS Word, Excel, etc.) is required.
- Experience in handling modern web-based ERP management systems, preferably Oracle Cloud, is desirable;
- Work experience within the UN system is desirable.
Languages
- Fluency in English is required.
- Knowledge of another official UN language (French, Arabic, Chinese, Russian or Spanish) is desirable.
Application:
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: https://www.unwomen.org/en/about-us/employment/application-process#:::text=UN%20Women%20Personal%20History%20Form%20(P11)%C2%A0
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
