United States International University-Africa is a Higher Learning Institution based in Nairobi, Kenya and is the most diverse university in East and Central Africa with about 6,000 students from over 60 nations, and a global network of more than 25,000 alumni. USIU-Africa is the only university in Sub-Saharan Africa whose degree programs are accredited by both the Kenya Government through the Commission for University Education (CUE), and by the American Government through the WASC Senior Colleges and Universities Commission (WSCUC).
In line with our commitment to providing quality, affordable education through world-class service delivery platforms, USIU-Africa is seeking to recruit suitable candidates for the positions below:
Records Officer
Job Summary
Reporting to the Registrar, the Records Officer will be responsible for managing records within the Registrar’s Office.
Key Responsibilities
- Responsible for timely and accurate graduation applications processing.
- Assist in the Organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists.
- Assist in Compiling and verifying final course requirements based on degree requirements and exception approvals.
- Assist in Managing the programming of current requirements into the computerized degree audit system. This includes ensuring accuracy, readability, and training for end -users.
- Key in changes of students’ major, minor, concentration and course substitutions for record keeping and accuracy.
- Perform online clearance for prospective graduands.
- Prepare, coordinate and oversee graduation line up, seating arrangement and attendance at commencement.
- Register new and continuing students every semester for accuracy of records.
- Assist in communication with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
- Assist in issuing graduation attire as well as keying in of gown issuance contacts in student accounts.
- Issuance of degree certificates to students.
- Post the degree on the students’ transcripts to confirm completion of studies.
- Assists in the establishment and implementation of Registrar’s Office policies and ensure compliance with established practices.
- Generate and prepare reports as required from time to time.
- Provides general office and back-up coverage for services as assigned by the Registrar.
Minimum Educational Qualifications and professional Experience
- Bachelor’s Degree in Social Sciences or equivalent.
- Proficiency in computer applications.
- Served as Record Assistant for a minimum of 3 years.
- Proficiency in computer applications.
- Shown merit and ability as reflected in work performance and results.
Personal Attributes & Competencies
- Excellent IT skills including word processing and use of databases.
- Ability to communicate effectively and professionally with a variety of people.
- Excellent written and oral communication skills including report writing.
- Excellent planning and organizational skills.
- Strong research and analytical skills.
Records Assistant (2 Positions)
Job Summary
Reporting to the Records Officer, the records Assistant will be responsible for managing records within the registrar’s office.
Key Responsibilities
- Tasked with receiving files from admission’s office for newly admitted international students.
- Responsible for application and submission of Pupils’ passes for all international students including those on exchange program.
- Sending communique to International students whose application requirements are not complete.
- Responsible for making follow ups on delayed applications at the Immigration office.
- Send out notification to students who are required to provide required documents at the immigration office or appear for interviews.
- Send communique to students who have been summoned to appear for an interview at the Immigration office.
- Responsible for processing payments for approved pupils’ passes.
- Responsible for following up on delayed reflection of payments and issuance of pupils’ passes.
- Responsible for collecting approved pupils’ passes.
- Responsible for registration, booking and taking International students to the Immigration office for Alien Registration and pupils’ pass endorsement.
- Responsible for getting visa extensions for students.
- Generate letters for the purpose of opening bank accounts or travel to International students with or without pupils’ passes.
- Run current/periodic enrollment report for International students.
- Facilitate transfer or cancellation of pupils’ passes.
- Send communique to International students for pupils’ pass application, renewal and visa renewals.
- Send communique to students for alien card collection and updates on availability of pupils’ pass.
- Send communique to students whose passes are ready.
Minimum Educational Qualifications and professional Experience
- Bachelor’s Degree in Social Sciences or Diploma in Business and Office Management.
- Proficiency in computer applications.
- Shown merit and ability as reflected in work performance and results.
Personal Attributes & Competencies
- Excellent IT skills including word processing and use of databases.
- Ability to communicate effectively and professionally with a variety of people.
- Excellent written and oral communication skills including report writing.
- Excellent planning and organizational skills.
- Strong research and analytical skills.
How to apply:
If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line of the email address the position you are applying for. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, names and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Friday, September 29, 2023 to:
Director Administration,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya
Email: jobs-dvcasa@usiu.ac.ke
