About the job
Role Overview:
The Executive Assistant to the President will provide high-level administrative support to our President, contributing to the efficient management of the office and the President’s activities. This role requires a proactive, organized, and adaptable individual who can handle multiple tasks and responsibilities with ease. Previous experience as an Executive Assistant to the President or CEO of a prestigious organization will be an advantage.
Key Responsibilities:
- Calendar Management: Manage the President’s schedule, coordinate appointments, meetings, and travel arrangements, ensuring effective time management and prioritization.
- Communication: Act as a liaison between the President and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and discretion.
- Travel Coordination: Arrange and coordinate both domestic and international travel, including flights, accommodations, transportation, and itineraries.
- Meeting Support: Prepare agendas, materials, and presentations for meetings, record minutes, and follow up on action items as required.
- Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain the highest level of professionalism and integrity.
- Documentation: Assist in preparing reports, presentations, and other documents, ensuring accuracy and consistency.
- Event Coordination: Assist in planning and organizing special events, conferences, and meetings hosted by the President.
- Office Management: Maintain an organized and efficient office environment, including managing office supplies and equipment.
- Flexibility: Be flexible and adaptable to changing priorities, able to handle unexpected situations with poise and efficiency.
- Time Management: Effectively manage tasks, deadlines, and projects to ensure the President’s office operates smoothly.
Qualifications and Skills:
- Proven experience as an Executive Assistant to the President or CEO, preferably in a prestigious organization.
- Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
- Strong organizational and multitasking abilities, with a keen attention to detail.
- Proficiency in using office software and tools, including Microsoft Office suite.
- Flexibility to travel and accommodate changes in the work schedule.
- Creative thinking and problem-solving skills to handle various tasks and challenges.
- Exceptional discretion and ability to handle confidential information.
- A proactive and self-motivated attitude, with the ability to work both independently and collaboratively.
