Job Role Description
We are looking for an organized, experienced Executive Assistant to make the work of the Production Director & Group Executive Chef easier by supporting him with regard to logistics and administrative tasks. The tasks will amongst others include travel bookings, filing and archiving of documents, meeting minutes write-ups, follow-up calls to staff and partners, support in HR activities, and data capture in production-related software.
Roles and responsibilities
- Hotels bookings
- Airplane ticket bookings
- Car / Driver bookings
- General Business Administration
- Management of schedules/calendars
- Planning and scheduling meetings with third parties
- Attending meetings and writing meeting minutes
- Scanning and archiving documents
- Follow-up calls to staff and partners; Data capture in production-related software Preparation of events
- Support in recruitment and HR administrative processes (screening and sorting CVs, calling selected candidates and scheduling interviews, writing up of interview minutes, collecting of administrative papers
Qualifications and Skills required.
- Minimum of 6 years of experience in a similar role
- University degree in business administration
- Ability to type on a computer professionally (60 wpm and over)
- Good Knowledge of Canva
- General computer knowledge, very strong in Excel & word
- Ability to organize and plan
- Knows how to file and archive documents
- Prior experience in the food & beverage industry is a plus
Competences
- Intellectual capital
- Analysis skills
- Integrity & honesty
- Resourcefulness/ initiative
- Organization/planning
- Team player
- Adaptability
