About the job
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
- Manage Google Calendar for CEOs – Set meetings with reminders using Google Meet or Zoom
- Manage Calendly to ensure that appointments are within the proper time frames, and pertain to the proper level of urgency
- Manage Google Email for CEOs
- Ensure that appointments with potential clients are scheduled, all parties have been acknowledged via email about the meeting, and a reminder is set.
- Manage Asana – Stay aware of CEO’s tasks, due dates, and assignments, and keep them informed
- Manage virtual meetings, recordings, and notetaking informed
- Engage in training for new operations and processes
- Be timely, detail-oriented, and able to use judgment for what requires additional attention and what can wait
- Engage in ad hoc administrative and organizational tasks as necessary
Qualifications
- Bachelor’s degree or equivalent experience
- Experience supporting a senior level executive
- High degree of professionalism, discretion, and confidentiality while handling sensitive information and communication on behalf of the CEO.
- Excellent communication and interpersonal skills to interface with the Leads Manager and potential clients via email and virtual meetings
- Proficiency in managing Google Calendar, Google Drive, Calendly, Asana, and Google Email with a high degree of accuracy and attention to detail
- Proficiency in using Google Meet and other virtual meeting software as needed
- Proficient in using Asana and other project management tools to manage tasks, deadlines, and assignments
- Ability to maintain a running summary of each meeting, in a single reference document in Google Docs
- Experience with recording meetings via Google Meets and maintaining the recordings in Google Drive account
- Ability to assist with onboarding offshore/nearshore resources including provisioning email addresses, login credentials, and operational software in various systems such as Asana, JIRA, GitLab, Google Workspace (Docs and Sheets), Flowcharting software, SendinBlue, and Quickbooks Invoices
- Professional judgment to escalate high profile meetings, people, leaders, and other key people to the attention of the CEO as appropriate
APPLY ON THE OFFICIAL WEBSITE USING THE LINK BELOW:
or
If you meet ALL the above, please send your application to [email protected]
