Under the direction of the Director of Finance & Operations, the Operations Officer will:
- Provide programmatic, financial and administrative operations support
- In liaison with the Procurement and Finance teams, review and maintain service contracts and agreements and make recommendations for changes, as needed.
- Track and review invoices and statements from vendors to facilitate payment for various services
- Manage travel arrangements for staff and collaborators and coordinate related logistics in line with the travel policy
- Maintain good working relations with partners, staff and service providers
- Liaise with the relevant government offices for permits and licenses
- Facilitate insurance claims and support renewal of insurance
- Maintain motors vehicles and motorcycles inventory and liaise with the Transport Team for inspections and logbook issues
- Maintain website as needed
- Work with the Operations Team to improve efficiency and responsiveness
- Responsible for facilities management, ensuring premises are clean, in good repair and safety and security procedures are in place and complied with.
- Maintain inventory of all items and materials stored in the office or in storage
- Bank agent and petty cash custodian
- Any other duties as may be assigned
Procurement
- Maintain and update the asset register and ensure that all equipment is tagged and regularly maintained, and issuance records current
- Assist in the procurement of goods and services as per policy
Human Resources
- Support on-boarding processes
- Supervise staff, as assigned
- Support staff welfare activities
The position requires a one-year commitment, with the potential for extension at the end of the period, subject to funding availability.
Minimum Requirements:
- Bachelor’s degree
- Minimum of five years relevant work experience in project management and operations
- Proficiency in Word, Excel and PowerPoint
- Fluency in written and verbal English
- Experience with US government regulations and procedures will be an added advantage.
Other Desired Skills/ Qualities
- Strong planning, organization and management skills
- Ability to coordinate multiple events
- Strong interpersonal and communication skills
- Demonstrated ability to perform duties responsibly under minimum or no supervision
APPLY ON THE COMPANY WEBSITE USING THE LINK BELOW:
Qualified Kenya nationals are encouraged to apply.
Applicants must address each selection criterion detailed in the minimum requirements above with specific and comprehensive information supporting each item.
Applications must include a
- Cover letter
- Current CV with names and contact details of three referees
Applications should be sent by email to [email protected] with the email subject, Operations Officer by Friday, December 2, 2022
Only short-listed candidates will be contacted.
