Responsibilities
1. Arrange for the notification of the host country government upon arrival of new staff members and their dependents, the issuance of diplomatic identity cards and personal identification numbers. Prepare and submit notification of departure to the relevant host country department for those leaving the country. Process renewals of the diplomatic identity cards upon their expiry as required. Monitor and follow-up delays with the relevant host government department (s).
2. Ensure timely processing for the issuance and renewals of re-entry passes for staff members and their dependents, the issuance and renewal of entry permits for non-Kenyan locally recruited staff members, extensions of entry visa for interns and consultants, and the issuance of Kenya entry visas for meeting participants. Monitor and follow up delays with the relevant host government department(s).
3. Ensure timely processing of:
(a) the issuance/renewal of Kenyan driving licences for official vehicles as well as for the private vehicles of privileged staff members and their dependents;
(b) registration of new vehicles purchased officially as well as privately by privileged staff members and their dependents;
(c) transfer/disposal of the above-mentioned vehicles:
(d) the issuance and retrieval of number plates for the above-mentioned vehicles. Monitor and follow up delays with the relevant host country department(s).
4. Ensure timely processing of official Value added Tax (VAT) exemptions, annual VAT blanket exemptions for official/staff members accounts and individual staff members’ V.A.T. claims. Monitor and follow up delays with the relevant host country department(s).
5. Coordinate the issuance of temporary and annual airport passes for the eligible senior staff members of UN subscribing agencies.
6. Assist the Supervisor in maintaining of up-to-date, accurate and consistent content in the host country relations unit website, standard operating procedures and guidelines to staff on the processing of the same and carry out weekly induction for new staff and focal points.
