Executive Assistant at WMG Management Consultants Ltd

Responsibilities

• Under the supervision of the Managing Director the incumbent will be responsible for the following duties;
• General Administration
• Provide administrative support to ensure efficient operation of the office;
• Schedule meetings and manage information flow to partners seeking information about the organization;
• Carry out administrative duties including minute taking, filing, budgeting;

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• Organizing and ensuring the Director is well prepared for meetings.
• Assigning and scheduling administrative assignments and expediting administrative process;
• Make travel arrangements for staff – this includes travel, visas and accommodation as necessary.;
• Manage information flow and draft routine personalized correspondences;
• Compile office expenses and prepare monthly or quarterly reports.
• Contract administration
• Assist in day-to-day administration of contracts between the client, and consultants and vendors;
• Processes the invoice payments of contractors and consultants;
• Oversee any other clerical assignments
• Human Resource
• Review and retire cash -related claims and reports;
• Provide advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with the leadership team as necessary;

📌 𝐖𝐚𝐧𝐭 𝐭𝐨 𝐒𝐭𝐚𝐧𝐝 𝐎𝐮𝐭 𝐚𝐧𝐝 𝐆𝐞𝐭 𝐓𝐡𝐢𝐬 𝐉𝐨𝐛?
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Academic Qualifications

• A bachelor’s degree in secretarial studies or other course that gives one qualifications of a certified administrative professional;
• Training in IT and computer technology;
• At least three years (3) years as an administrative assistant in a high paced, multi-cultural institution.
• Training on formal communication and writing will be an added advantage;

Submissions must include:

• Expression of interest with reasons why the candidate thinks that they are well suited for the role.
• A summarized CV not exceeding 3 pages with contacts of referees that maybe contacted as part of the evaluation process of the candidate.
• One sample writing of previous work.
• We encourage individuals of diverse backgrounds to apply. The position will be on a long-term consultancy basis at a competitive market rate in line with the level of skill and experience that he/she/they possess.