Administrative Secretary/ Personal Assistant at Home Universal

Job Summary

• We are seeking a highly organized and detail-oriented Administrative Secretary/Personal Assistant to support our team with administrative and clerical duties. The Ideal candidate will posses strong communication skills, the ability to multitask and a proactive approach to problem solving.

Key Responsibilities;

• Scheduling and Calender Management – Includes managing appointments, coordinating meetings and scheduling domestic & International travel.
• Communication Management – Handling phone calls, emails and other correspondence, acting as liaison between staff & clients.
• Document Management – Drafting letters, reports, presentations and other documents
• Filing and Records Management – Maintaining organized filing system for both physcial and electronic records.
• Office Operations – Ordering supplies, managing inventory and ensuring the smooth functioning of office equipment’s.
• Reception duties – Greeting visitors, directing them to the appropriate person or department and answering inquiries.
• Project Management – Assisting with project coordination, including organizing events, conferences or special projects.

Qualifications;

• Bachelor’s degree in Business Management, Office Administration or a related field.
• 3-5 years of experience in administrative, executive assistance or personal assistant role.
• Proficiency in Ms office software (e.g Ms Word, Ms Suite, Excel, PowerPoint, Google workspace etc).
• Strong Communication and Customer Service skills.
• Ability to handle confidential information and Attention to detail.