The main responsibilities of the Intern (HR & Administration Assistant) are:
Human Resources:
- Assist the HR Officer in recruitment and onboarding new staff
- Assist the staff with the HRIS system set up and updating staff
- Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions
- Assist the HR Officer on the employee development review (EDR) process – and end of probation reviews, as relevant – and ensuring satisfactory completion and filing of the same
- Support effective leave planning
- Support audit and update HR files
Logistics
- Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
- Reconcile hotel, air tickets & taxi expense reports and requesting for payments.
- Support event planning, including sourcing and booking venues and confirming attendance.
- Assist in tracking Nairobi office monthly logistics reports.
- Support in managing the Nairobi Office asset list in DCA ADMIND system.
- Assist in management of Nairobi fleet
- Assist in all administrative procurement.
Administration:
- Work closely with the Procurement and Logistics Officer to ensure proper filing systems are maintained.
- Managing office supplies and ordering new supplies as needed.
- General office management duties to support the Nairobi team and wider organisation, ensure all office operations bills/invoices are paid on time.
- Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
- Maintain inventory of office supplies and manage re-ordering processes.
- Main custodian of office phone and coordinate external general enquiries
- Directly supervise the Cleaner and Office Assistant
Required Qualifications
- Degree in Human Resources or other related field
- Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous.
- Good communications skills.
- Excellent computer proficiency (Microsoft Office – particularly MS Word & Excel)
- High level of motivation, integrity, and commitment.
- Excellent planning and organisational skills, and ability to work with minimal supervision.
- Good team player.
- Excellent interpersonal skills and ability to manage sensitive and confidential information.
- Minimal work-related travel is expected in this position.
