Data Clerk at Ministry of Health

Job Description

• As a Data Clerk, you will report to the Monitoring and Evaluation Officer. You will be responsible for maintaining an up-to-date database, entering new information, and ensuring the accuracy of data by reviewing and correcting entries. Additionally, you will secure information by performing regular database backups and assist in preparing monthly, quarterly, and annual reports as required.
• You will ensure proper data entry procedures are followed and work to eliminate duplication of records. Confidentiality will be key in your role, as you’ll handle sensitive information. You will also assist the NVIP GAVI PMU in reporting activities and collaborate with various teams to help achieve program goals.
• Your role will also involve maintaining smooth operations by adhering to policies and procedures and reporting any necessary changes. You will perform other duties as assigned.

Key Responsibilities

• Maintaining database by entering new updated information and a database of all notifications sent out and contacts of all beneficiary patients;
• Maintaining data entry requirements by following data program techniques and procedures;
• Verifying entered data by reviewing, correcting, deleting or re-entering data, combining data and purging files to eliminate duplication of data;
• Securing information by completing database backups;
• Preparing monthly, quarterly and annual reports for the Program as required for assigned tasks;
• Maintaining operations by following policies and procedures; reporting needed changes;
• Maintaining confidence and protect operations by keeping information confidential;
• Assisting the NVIP Gavi PMU in reporting activities in pilot clinics;
• Collaborating with different teams to achieve the program goals and objectives; and
• Any other duties as may be assigned.

Required qualifications, Skills and Experience

• Minimum of a diploma in information science, Health Records Management, Data Management, Computer Science, Statistics or a relevant and related qualification from a recognized institution.
• Proficiency in computer applications including Microsoft Office (Word, Excel, Access).
• At least three (3) years relevant work experience. Experience in immunization programs and global health initiatives is an added advantage.

Core Competencies

• Ability to work with minimal supervision;
• Ability to work independently, under pressure while at the same time adhering to strict deadlines;
• Organizational skills;
• Excellent interpersonal and communication skills (oral and written);
• Pleasant personality, flexibility, team player, ability to solve problems;
• Excellent analytical skills, presentation skills and problem-solving skill;
• Innovative with a high degree of initiative;
• Excellent organizational skills;
• Excellent communication skills;
• Experience with national health systems, immunization programmes, and global health initiatives is an added advantage.