Main Purpose of the Job- (Job Summary)
- Ensuring all facilities of the company are functional by facilitating timely acquisition of Goods and Services within set standards and renewal of statutory permits to achieve business objectives.
Main Responsibilities
- Sourcing quotations from service providers for Goods/Services and preparing analysis for onward transmission for decision making.
- Ensuring goods and services are ordered in time as per the TAT, received and dispatched to respective user Departments and Branches.
- Ensuring smooth operations of all departments and branches in regards to Maintenance of office equipment’s and Machine.
- Managing, monitoring and reporting of SLAs to ensure performance and service delivery.
- Preparing and managing the section budget including optimizing budget.
- Maintaining records of all payments.
- Coordinate application and obtaining fire permits and ensuring all compliance with local authorities.
- Timely generation and processing of payments of all utilities and keeping clear records of the same.
- Overseeing franking of documents and generating weekly progress reports on franking status.
- Preparing and maintaining suppliers evaluation schedules and generating any other reports as required in the department.
- Identifying, implementing and benchmarking best practices.
- Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
- Managing and Implementing change initiatives to achieve desired business plans and culture.
CRITICAL SUCCESS FACTORS FOR THE JOB
Job Specifications
Academic Qualifications
- Bachelor’s degree in business related areas or equivalent.
- At least 3 years of relevant experience
Professional Qualifications
- Diploma in Supply Chain Management
Key Job Skills (specific to the job)
- Strategy implementation
- Procurement process management
- Negotiation skills
- Project management
Insurance Skills (special Category)
- Basic insurance
General Skills (Generic)
- Communication Skills
- Interpersonal Skills
- Customer Service
- IT skill (fluency)
KCA Competencies/Behaviours
- Integrity
- Reliability
- Transparency
- Professionalism
- Teamwork
- Quality
