Purchasing and Supplies Officer at Kenindia Assurance Company Limited

Main Purpose of the Job- (Job Summary)

• Ensuring all facilities of the company are functional by facilitating timely acquisition of Goods and Services within set standards and renewal of statutory permits to achieve business objectives.

Main Responsibilities 

• Sourcing quotations from service providers for Goods/Services and preparing analysis for onward transmission for decision making.
• Ensuring goods and services are ordered in time as per the TAT, received and dispatched to respective user Departments and Branches.
• Ensuring smooth operations of all departments and branches in regards to Maintenance of office equipment’s and Machine.
• Managing, monitoring and reporting of SLAs to ensure performance and service delivery.
• Preparing and managing the section budget including optimizing budget.
• Maintaining records of all payments.
• Coordinate application and obtaining fire permits and ensuring all compliance with local authorities.
• Timely generation and processing of payments of all utilities and keeping clear records of the same.
• Overseeing franking of documents and generating weekly progress reports on franking status.
• Preparing and maintaining suppliers evaluation schedules and generating any other reports as required in the department.
• Identifying, implementing and benchmarking best practices.
• Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
• Managing and Implementing change initiatives to achieve desired business plans and culture.

CRITICAL SUCCESS FACTORS FOR THE JOB

Job Specifications    

​​​​​​​Academic Qualifications

• Bachelor’s degree in business related areas or equivalent.
• At least 3 years of relevant experience

Professional Qualifications

• Diploma in Supply Chain Management

   Key Job Skills (specific to the job)

• Strategy implementation
• Procurement process management
• Negotiation skills
• Project management

Insurance Skills (special Category)

• Basic insurance

General Skills (Generic)

• Communication Skills
• Interpersonal Skills
• Customer Service
• IT skill (fluency)

KCA Competencies/Behaviours

• Integrity
• Reliability
• Transparency
• Professionalism
• Teamwork
• Quality