Main Purpose of the Job- (Job Summary)
To assist the organization with clerical work and smooth running of day to day operations in order to achieve business objectives.
Main Responsibilities
- Receiving Franking and dispatch of documents and and generating weekly progress reports on franking status.
- Facilitating and coordinating documents submission to Ministry of Lands
- Facilitation of all kind of dispatch EMS Courier and postage
- Facilitating dispatch of Internal and External Memo and Mail to intended designation
- Facilitate renewal of license annually and statutory
- Maintain a proper record of franked documents and any other information related to the same
- Assist in any other office support duties assigned by the senior authority
- Identifying, implementing and benchmarking best practices.
- Ensuring customer service to both internal and external client by ensuring proper allocation of resources and maintained of facilities.
- Managing and Implementing change initiatives to achieve desired business plans and culture.
2 or 3 Key Deliverables (specific to this position)
- Related Local authorities
- Service providers
- CRITICAL SUCCESS FACTORS FOR THE JOB
Job Specifications
Key Drivers Relevant Experience
Academic Qualifications
- Bachelor’s degree in business related areas or equivalent.
- Professional Qualifications
- Diploma in Business Administration
- At least 3 years of relevant experience
Key Job Skills (specific to the job)
- Strategy implementation
- Process management
- Project management
Insurance Skills (special Category)
- Basic insurance
General Skills (Generic)
- High level of integrit
- Communication Skills
- Interpersonal Skills
- Customer Service
- IT skill (fluency)
KCA Competencies/Behaviours
- Integrity
- Reliability
- Transparency
- Professionalism
- Teamwork
- Quality
