HR Assistant at Ital Global

Objective:

• The HR Assistant is responsible for supporting the human resources department in various tasks related to employee recruitment, on-boarding, payroll, benefits administration, and compliance with labor laws. This role is critical in ensuring that the supermarket maintains a smooth and productive work environment, handling HR-related matters with discretion, efficiency, and professionalism.

Qualifications and Requirements

• Diploma or degree in Human Resource Management, Project Management or a related field.
• 1-2 years of experience in factory staff supervision or a similar role.
• In-depth knowledge of Kenyan labour laws and HR practices.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong interpersonal and problem-solving skills.
• Ability to multitask and manage priorities in a fast-paced environment.

Key Responsibilities and Duties

Recruitment and Staffing:

• Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
• Coordinate job offers and assist with the on-boarding process for new hires (including paperwork, orientation, and training schedules).

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Employee Records Management:

• Maintain accurate employee records, including personal details, job titles, and compensation data.
• Update employee files with relevant information (such as performance reviews, promotions, or disciplinary actions).

Payroll and Benefits Administration:

• Assist with payroll processing, ensuring that employee hours are logged accurately and payroll is distributed timely.
• Help manage employee benefits, including health insurance, retirement plans, and other perks.

Employee Relations:

• Assist in handling employee queries related to workplace policies, benefits, and other HR matters.
• Address minor employee complaints and escalate issues to the Head of HR when necessary.

Training and Development:

• Assist with organizing training sessions or workshops for employees on topics such as customer service, health & safety, or product knowledge.
• Help track employee training and development progress.

Compliance and Legal Documentation:

• Ensure all employee paperwork is compliant with relevant labor laws, including tax forms, contracts, and non-disclosure agreements.
• Help monitor compliance with health and safety standards within the supermarket.

General HR Support:

• Maintain HR files, handle employee inquiries, and assist with day-to-day HR activities.
• Coordinate employee performance reviews and assist with performance management tasks.