ROLE PURPOSE:
The Supply Chain Intern is responsible for supporting the Supply Chain unit with procurement of goods and services for both the Nairobi Country Office and field offices, and ensure delivery to the program
SCOPE OF ROLE:
Reports to: Supply Chain Coordinator
Staff directly reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Sourcing
- Compile fully signed FWAs and share with Supply Chain Coordinator for publishing in ProSave
- Support with draft catalogue generation for upload in ProSave
- Support with vetting and Registration of Suppliers in Prosave
- Assist in contract management, negotiations, and supplier performance tracking.
- Support in preparing procurement sourcing reports and documentation for audit purposes.
- Assist in identifying and evaluating potential suppliers based on quality, cost, and delivery time.
- Support the procurement process, including request for quotations (RFQs), tenders, vendor selection, and purchase order/FWA preparation.
- Through guidance of Supply Chain Coordinator, obtain quotations or supply bids in line with SC procurement thresholds and policy.
- Complete competitive bid analysis and obtain required approvals as per the Supply chain manual
- Support in processing invoice payments, ensure all stages of the procurement checklist have been completed, and pass to Supply Chain Coordinator for review and sharing with finance.
Filing systems
- Make sure that all Supply Chain documents, policies, waivers, and contracts are correctly filed in the open and closed procurement files, in consecutive number.
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
- Diploma/Degree or equivalent and professional training in supply chain management
- At least 6 months experience in supply chain areas- Procurement, Warehousing and Logistics
- Should have completed an industrial attachment in an institution
- Highly developed interpersonal and communication skills including influencing, negotiation
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
- Strong results orientation and commitment
- Ability to use excel, word and outlook
- Should possess strong work ethics
- Fluency in English, both verbal and written
- Commitment to Save the Children values
