Main purpose of job:
- The Finance Assistant will work as part of the Corporate Services Finance team to deliver a full range of Financial, Budgeting and Accountancy services in keeping with the Foreign Commonwealth & Development Office policies and Generally Accepted Accounting Standards.
Roles and responsibilities:
Invoicing and Payment processing (60%)
- In consultation with the Senior Finance Officer deliver staff salary payments (payroll) supporting documentation and assist with payroll computation.
- Raising supplier invoices for payment in liaison with the Global Transaction Processing Centre (GTPC), based in the Philippines.
- Raising credit and debit memos for payment.
- Following up on refunds of purchase advances and travel advances.
- Checking invoices on hold and liasing with relevant teams to resolve issues to facilitate payment.
- Reviewing submitted invoices to ascertain compliance to procurement (P2P) guidelines.
- Consolidating weekly mobile wallet payments supporting documents on a weekly basis for checking by Head of Finance
- Following through the payment process to ensure timely payment of mobile wallet payments
- Overseeing the raising of invoices for staff debts, manual invoices and the preparation of journals to correct mischargings
Reconciliation (10%)
- Assist Partners Across Government (PAGs) on issues that may arise and to respond to queries e.g. on charging codes.
- Ensuring transactions available for reconciliations are timely processed and uploaded on SharePoint, working with GTPC to resolve any outstanding queries within set timelines.
Cover for the Senior Finance Officer (10%)
- Maintaining cash book (NPA) and ensuring cash policies and controls are followed.
- Ensuring timely preparation of payroll for quality control checks by Head of Finance before approval and submission to the Hub & GTPC Manila.
- Ensuring correct filing and reporting of monthly statutory deductions.
Others (20%)
- Keep the accounts filing system up to date at all times and ensure good record keeping.
- Ensuring compliance with FCDO accounting procedures and correct charging of other government departments.
- Support in weeding/Clean-up of aging accounts records.
- Assist in ensuring completeness and accuracy of fixed assets register through collaboration with teams to monitor asset movements and ensuring proper communication to the Fixed Assets team in London.
- Other duties assigned to the incumbent by the Head of Finance or designee
Resources managed:
- BHC cash box
Essential qualifications, skills and experience
- Certified Public Accountant – CPA (K) or Chartered Certified Accountant (ACCA) registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountant
- Microsoft Excel (Advanced Excel training will be an added advantage)
Desirable qualifications, skills and experience
- Bachelor in Commerce (Finance or Accounting option)
- 2 years’ experience in a finance office team
- Member of accounting body in good standing
- Good communication skills, attention to detail and initiative.
- Good team working skills
Required behaviours
- Delivering at Pace, Managing a Quality Service, Working Together
