Main Purpose of the Job – (Job Summary)
- To provide administrative support, customer service, and client retention to the Chief Executive Officer/Managing Director through conducting and organizing administrative duties and activities, including receiving and handling of information.
Main Responsibilities
- Providing comprehensive administrative support to the Chief Executive Officer/Managing Director as directed.
- Scheduling and Calendar Management for appointments, meetings, and travel arrangements while prioritizing urgent matters.
- Taking minutes and ensuring follow-up on action items for the meetings.
- Maintain confidentiality regarding sensitive information and communications.
- Consulting with internal and external stakeholders on behalf of the Chief Executive Officer/Managing Director.
- Coordinating logistics for board meetings and other significant events, including agenda preparation and minute-taking.
- Developing and maintaining an effective office management system, including filing and record-keeping.
- Providing support to the Chief Executive Officer/Managing Director on all projects as directed.
- Coordinating the kitchen staff and office drivers to ensure efficiency.
- Processing all required documents for expatriate officers when onboarding or ending their secondment with the company, that is work permits, visas, travel documents, regulatory requirements, and all other relevant documents.
- Compiling all the operation data as required by Chief Executive Officer/Managing Director.
2 or 3 Key Deliverables (specific to this position)
- Confidentiality
- Reliability
- Customer Service
- Efficiency service from the Managing Director’s office
Job Specifications
Academic Qualifications
- Bachelor of Secretarial Studies/Business Management
Professional Qualification
- Diploma in Secretarial Studies
- Some legal knowledge would be an added advantage
Proficient in Microsoft Office
Key Drivers
Key Job Skills (specific to the job)
- Honesty
- Integrity
- Customer service
- Confidentiality
- Reliability
- Flexibility
- Attention to details and accuracy
- Very good at verbal and written communication skills
- Time management
- Information gathering and monitoring skills
- Initiative
- Stress tolerance
- Problem analysis and problem-solving skills
Relevant Experience
- 5 years of relevant experience
Method of Application
Applications are requested for the below positions with a closing date of 7th March , 2025.
NB:
- All Cover letters along with CVs should be sent to [email protected]
- Clearly indicate the job category of the positions one is applying for in your cover letters.
