To effectively manage all the information from and to the leaf centres and ensure it is filed or archived as per company record management. The role deliverables include the sourcing for all the leaf growing requirements within Low Value Spend threshold and administration for Tactical Sourcing spends. The role also links with inventory management of Agronomy Materials and Supplies.
Your key responsibilities will include:
- Timely processing in BAT Leaf or any other applicable system of all approved Materials and Supplies (M&S) receipts, issues, purchases, shipment and returns.
- Reconcile M&S stocks in BAT Leaf against physical report and prepare monthly returns.
- Receive the entire leaf growing purchase requirement, ensure they are correct, duly approved and then requisition for the PO generation.
- Ensure proper record keeping both electronic and paper as per BAT records management policy.
- Oversee verification of all farmer contracts and their attachments before contracting
- Receive and requisition for all leaf growing staff payments request for on-ward approval.
- Receive and process purchase requests from GLT and Leaf growing as per the company Procurement Policy
- Support Leaf Administration processes by carrying out quarterly Leaf centre visits to improve efficiency and enforce controls and Leaf growing process maps.
- Establish good and positive communication with all stakeholders to create good working and public relations for achievement of company business goals.
- Manage the filing and archiving of all the leaf records.
What are we looking for?
- Ability to develop a credible and professional relationship with middle line management.
- Bachelor’s degree in a relevant discipline i.e. Supply Chain/Agronomy/Extension
- Minimum 2 years’ experience in a relevant working field
- Demonstrate a good level of understanding IT systems and in particular the BAT Leaf
- SAP exposure – mandatory
- Strong leadership and motivational skills coupled with excellent communication ability.
