- Our client, a tier 3 bank seeks to hire an Executive Assistant to the Managing Director, to provide strategic administrative support, manage schedules, coordinate meetings, and handle confidential information to ensure seamless communication and workflow.
- This role will require a high level of discretion, exceptional organizational skills, and the ability to manage multiple tasks with professionalism and accuracy.
Reports to: Managing Director.
Key Duties & Responsibilities
- Calendar & Schedule Management: Oversee the MD’s calendar by scheduling appointments, preparing agendas, taking minutes, ensuring follow-up actions are completed, and coordinating travel logistics, including accommodation and transportation.
- Communication & Liaison: Serve as the primary point of contact for the MD, managing calls, emails, and correspondence with internal and FF external stakeholders.
- Information & Documentation Management: Manage sensitive information with discretion, maintaining organized records and preparing reports, presentations, and essential documents.
- Stakeholder & Relationship Management: Foster and maintain strong relationships with key internal and external stakeholders while representing the MD professionally in all interactions.
- Project Support & Research: Assist the MD in various projects by conducting research, compiling and analyzing data. Provide administrative support and strategic insights to ensure informed decision-making and timely project execution.
- Any additional duties assigned from time to time.
Working Relationships
Internal
Entity Relationship Frequency
Senior Leadership Team (Executive Committee)
- Liaises with heads of departments to facilitate decision-making and execution of directives. On a need basis.
Bank’s Director’s
- Supports governance functions, including preparing board papers, scheduling board meetings, and recording minutes. On need basis.
Other staff members
- Fostering Open door policy across the bank.
- On need basis.
External
Clients & Business Partners
- Manage communication and meeting arrangements between the MD and clients – Daily.
Vendors & Service Providers
- Have seamless interaction with external suppliers pertaining to the office of the MD – On need basis.
CANDIDATE SPECIFICATIONS
Qualifications & Experience
- Bachelor’s degree in business administration, Finance, Economics, or a related field, with a strong emphasis on data analysis. Additional entry-level certification in data analytics will be an added advantage.
- 10+ years of experience in executive administration, with a proven track record as an Executive Assistant or in a similar senior administrative role, preferably in the banking sector.
- Exceptional organizational and time management skills.
- High level of discretion and confidentiality.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong research and analytical skills, with the ability to interpret data and provide actionable insights.
Skills
- Advanced computer skills, including proficiency in office software and research tools.
- Excellent calendar and travel management abilities.
- Strong data management and financial management skills.
- Effective communication and relationship-building capabilities.
- Problem-solving and critical thinking skills.
Method of Application
Applicants who meet the requirements stated above should send their applications and detailed CVs with a day – time Telephone number to the email address: [email protected] with Executive Assistant to MD on the Subject line. Candidates MUST indicate their Current and Expected salaries. Due to the high volume of applications, we will only respond to shortlisted candidates.
