Assist in technical support to the formulation and management of WPS programmes
- Participate to provide inputs to the annual workplan and budget as required.
- Assist the team in the formulation and implementation of programme.
- Support quarterly trends analysis: Political, Security, Social, and Economic Dynamics in Eastern and Southern Region, in collaboration with Country Office
- Support to review and coordinate the submission of implementing partner financial and narrative reports.
- Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
- Provide support in review of workplan quarterly reports, procurement plans for tracking implementation.
- Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations.
Provide administrative support to the WPS Programme Unit
- Provide logistical, administrative, and financial support and arrangements for organization for meetings, workshops, events, and missions including travel arrangements for the strategic support unit
- Make all logistical arrangements for organization of meetings, workshops, events, and missions.
- Provide support for procurement; provide process guidance and support with preparation of documents.
- Assemble briefing materials and prepare power-point and other presentations in collaboration with the WPS Programme team.
- Organize and coordinate filing of documents and maintain mailing lists.
- Perform any other communication, administrative and logistical duties as requested by the WPS Programme Officer.
Contribute to building partnerships and resource mobilization strategies
- Participate to provide inputs to resource mobilization strategies.
- Maintain information and databases.
- Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles
Provide inputs to advocacy, knowledge building/sharing and communication efforts
- Support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products.
- Assist with updating communication platforms, including social media and the preparation of newsletters and media content.
- Help the team in the organization of local and regional events under the WPS Projects, with a particular focus on communication and visibility.
Provide technical inputs to the financial management of the WPS Programme Unit
- Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects.
- Create requisitions in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project
- In collaboration with Finance Tracking programme/project implementation of RO and identify programmatic bottlenecks.
