The Grants Intern under the supervision of the Grants Analyst will support the administration of institutional research grants and sub-grants and the development of new processes and tools for their administration.
Main responsibilities
- Review and ensure that the organization ERP – UBW information is up to date.
- Assist in tracking amendments and agreements received during the month to update the monthly report.
- Update the ongoing project list with this information and share it with relevant people on a monthly basis.
- Keep up to date monthly report to facilitate mitigation gap report information.
- Prepare acknowledgement letters for funds received from donors.
- Prepare project closure letters
- Update the physical files with the relevant documentation generated during the project lifecycle. E.g. Invoices, reports, letters etc.
- Assist with retrieving required documents during audit.
- Dispatch Project documents to donors.
- Assist with gathering and compiling documentation from partners during the due diligence process.
- Facilitate the tracking of the partner assessments and keep UBW up to date (suppliers- assessments), gather documents (profile forms, bank certifications and others)
- Any other tasks as assigned
Requirements
Education qualifications and experience
- Bachelor’s Degree in Finance, Accounting, Economics or Related fields.
- 1 year experience in a busy office providing Grants Management Support
- Basic understanding of Grant Funding processes and budgeting
- Familiarity with Financial reporting and Compliance requirements
- Understanding of donor relations
- Strong Analytical and Organizational skills
- Attention to detail and accuracy in financial data handling
- Good communication and report writing skills
- Ability to work in a team and meet deadlines
