- He/she will be responsible for assisting the finance team with financial and accounting systems, processing payments, and ensuring accurate financial reporting. The position holder will be based at PELUM Kenya Country Secretariat Offices in Juja, Kenya. The Finance Assistant will be reporting to the Head of Finance and Administration.
Key Roles and Responsibilities
- Assist in reconciling payables and receivables to ensure financial accuracy
- Assist in reviewing, verifying and processing funds requests for online payments and imprests. This will include review of online MPESA payment request; verification of support
- payment documents and process all payment receipts once received
- Support the implementation and maintenance of accounting systems to ensure accurate financial records.
- Assist in Preparation of relevant financial statements and reports for the institution including support in short term programmes
- Timely presentation and dispatch of cheques and assist in processing of fund payment vouchers
- Assist in Processing statutory payments, staff benefits (included staff separations, medical,
- gratuity, insurances and returns and remit the amounts on time to relevant statutory bodies)
- Assist in procurement process and support the procurement committee in its functions
- Assist in budget preparation, tracking and monitoring
- Filling financial documents, maintaining spreadsheets, and supporting with other administrative tasks
- Contribute to regular financial reviews and audits to assess the integrity of financial data and adherence to program guidelines.
Qualifications and Requirements
- The ideal candidate should have a minimum of the following desirable qualifications and requirements:
- Bachelor’s degree in finance/accounting/economics or related fields from a recognized university CPA II or ACCA.
- 2-years relevant financial accounting work experience preferably in a non-profit organization.
- Experience working with networks will be an added advantage
- In-depth knowledge and previous working experience in Sage accounting package or any other major ERP system
- Well-versed in computerized accounting packages
- Have in depth Knowledge of and experience in donor funding accounting, grant management, financial monitoring, and control.
- Ability to work and meet strict internal and external financial reporting deadlines including preparing for internal and external audits (both finance and systems audits)
- Self-driven and ability to work with minimum supervision
- Be a team player and builder with ability to work and interact with others at all levels
- Have strong analytical skills, good communication (written and spoken), report writing and presentation skills.
- Honest, firm, accountable and full of integrity
- Attention to details, excellent in planning, management and coordination skills
- Proven ability to support program teams during budgeting and reporting
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