Customer Experience Officer at Silentnight Bedding

Primary Responsibilities

• The Customer Experience Officer at Silentnight Beddings Limited is responsible for ensuring exceptional customer interactions by managing outbound communications related to deliveries, order statuses, and customer concerns. This role is pivotal in maintaining customer satisfaction and loyalty by proactively addressing issues, coordinating with internal teams, and continuously enhancing the overall customer experience. The ideal candidate will serve as the voice of the customer, ensuring that their needs are met promptly and efficiently, thereby contributing to the company’s reputation for outstanding service.
• Outbound Communication:
• Initiate and manage outbound communications to inform customers of delivery schedules, order statuses, and any changes or delays.
• Proactively reach out to customers to update them on the progress of their orders and address any potential concerns.
• Customer Issue Resolution:
• Handle customer inquiries and complaints effectively, ensuring timely resolution and maintaining a high level of customer satisfaction.
• Coordinate with internal teams such as sales, logistics, and production to resolve customer issues and ensure smooth operations
• Logistics Coordination:
• Work closely with the logistics team to monitor and manage the delivery process, ensuring orders are dispatched and delivered on time.
• Address logistics-related challenges, such as delayed shipments, incorrect deliveries, or inventory shortages, in collaboration with relevant departments.
• Ensure that delivery schedules are optimized and communicated effectively to customers and internal stakeholders.
• Customer Relationship Management
• Build and maintain strong relationships with customers, ensuring their needs are met and exceeded.
• Collect and analyze customer feedback to identify areas for improvement in the customer experience.
• Data Management and Reporting
• Maintain accurate records of customer interactions, transactions, and feedback
• Generate regular reports on customer satisfaction, issues resolved, and areas for improvement.
• Process Improvement:

​​​​​​​Qualification & Experience

• Candidate Specific
• Identify opportunities to improve processes and systems that impact the customer experience.
• Work with the customer service team to develop and implement best practices in customer communication and issue resolution.
•  Team Collaboration:
• Collaborate with cross-functional teams to ensure that customer issues are addressed in a timely and effective manner.
• Participate in regular team meetings to discuss customer issues, share feedback, and contribute to the overall improvement of the customer service function.
• KEY KPIs
• Customer satisfaction and Net Promoter Score (NPS).
• Number of customer issues resolved and average resolution time.
• Accuracy and timeliness of outbound communications.
• Quality and timeliness of reports generated.
• Contribution to process improvements.
• Self-Management
• Proactively contribute to creating a good team atmosphere Anticipates and overcomes obstacles.
• Makes useful links to arrive at insightful plans and solutions Embraces personal challenge.
• Confident, rounded thinking Is resilient, optimistic, and open to change
• Has an Adult: Adult, collaborative approach to others
• A self-starter, motivated and able to positively motivate others
• Focused and target driven with a positive, can-do attitude
• Bachelor’s degree in Business Administration, Marketing, Customer Service, or a related field.
• Minimum of 3 years of experience in customer service, customer experience, or a related role in a manufacturing or similar industry.

Key Skills

• Excellent communication skills, both written and verbal.
• Strong problem-solving abilities and conflict resolution skills.
• Proficient in CRM software and Microsoft Office Suite.
• Ability to manage multiple tasks and prioritize effectively.
• Strong interpersonal skills with the ability to build relationships with customers and internal teams.