Finance & Warehouse Officer at Exotic EPZ

• The incumbent will be accountable for ensuring the integrity and accuracy of financial data, meticulously processing payments and performing thorough account reconciliations. This position demands a strong adherence to accounting standards and internal company policies, ensuring full regulatory compliance. Additionally, the role encompasses overseeing the operational efficiency of the company’s warehouse facility focusing on the management of finished goods inventory and coordinating all outbound and inbound logistics activities. The role holder will play a critical part in optimizing warehouse operations, enhancing inventory control and contributing to the seamless execution of day-to-day business.

FINANCE AND ACCOUNTING RESPONSIBILITIES

• Ensures accurate recording, verification, and processing and posting of all company transactions including invoices, receipts and payments in compliance with accounting standards and company policy.
• Prepare/generate reconciled monthly supplier and Customer statements. Addresses vendor inquiries and disputes related to payments or invoices promptly and professionally.
• File all statutory deductions and taxes within KRA’s and other institutional deadlines.
• Processes and verifies vendor invoices against purchase orders, approvals, budget and receipts to ensure consistency and compliance on payment to pay process.
• Run Weekly bank reconciliations and resolves discrepancies or errors identified during the reconciliation process in a timely manner.
• Ensures timely and accurate payment to vendors while adhering to agreed payment terms.
• Supports month& Year-end closing by ensuring all ledgers are reconciled and closing journal entries passed accurately.
• Generates and issues customer invoices accurately and within the required timeframes.
• Maintains precise records of all receivable transactions within the accounting system.
• Prepare periodic cashflow reports and monitor operating cash balances on a weekly basis and submit regular reports on accounts receivable status, accounts payable report including aging reports and required financial reports.
• Supports internal and external audits by providing necessary documentation and prepares all schedules required by external auditors. Identify areas of risk or improvement in internal controls and processes
• Oversees the organization’s budgetary performance, ensuring expenditures align with approved budgets, prepare monthly budget utilization. This role is vital to financial planning and analysis, tracking budget variances, identifying trends, and providing actionable insights to optimize resource allocation.
• Plays a critical role in assisting with organization’s compliance initiatives. This role ensures that the company adheres to legal, regulatory, and internal policies and standards.
• Monitor and report on Key Profit & Loss, Balance sheet and Cashflow drivers in a timely manner and offer remediate suggestions. Assist the finance manager on financial trend and market analysis
• Support the finance manager in enforcing, updating and renewing policies, processes and other SOPs.
• File all finance documents in a well referenceable manner as required by the tax authority and/or company policies.
• Attention to detail, knowledge of compliance frameworks, and the ability to collaborate with multiple departments are essential to ensure adherence to regulations.

WAREHOUSING RESPONSIBILITIES

• Manages warehouse operations across all functional areas, including the receipt, storage, selection, packaging, and dispatch of goods to optimize operational efficiency.
• Implements and streamlines process workflows to minimize operational challenges and mitigate error rates, thereby enhancing overall productivity and accuracy in inventory management.
• Monitors inventory turnover rates and collaborates with production departments to ensure optimal stock levels, reducing the risk of stockouts or expired inventory.
• Enhance development of advanced inventory management systems (IMS) to track and manage stock, order fulfillment, and shipment logistics, ensuring real-time data accuracy and visibility.
• Performs periodic inventory reconciliations and audits to identify and resolve discrepancies, ensuring accurate stock counts and addressing slow-moving or obsolete inventory.
• Develops and implements strategies for inventory optimization, including techniques such as FIFO (First-In, First-Out) for stock rotation and maximizing storage capacity through efficient space utilization.
• Coordinates inbound and outbound logistics, ensuring timely deliveries and cost-efficient freight management while optimizing supply chain performance.
• Verifies the accuracy and quality control of incoming and outgoing goods, ensuring correct quantities and product specifications in compliance with established standards.
• Enforces and oversees adherence to safety protocols to ensure a compliant and hazard-free working environment in line with OSHA regulations and internal safety guidelines.
• Conducts routine safety inspections and promptly address any safety hazards, mitigating operational risks to personnel and assets.
• Oversees the maintenance of warehouse equipment, ensuring the timely repair and upkeep of machinery to prevent operational downtime and support uninterrupted workflow.
• Plan and coordinate month end stock count exercise and inventory reconciliation

REQUIREMENTS

• A bachelor’s degree in a business-related discipline, providing a strong foundation for financial and operational management.
• CPA (K) finalist or ACCA certification, demonstrating advanced professional qualifications in accounting.
• A minimum of 5 years of progressive experience within a dynamic financial environment, with at least 3 years of expertise in a high-volume, fast-paced finance department, encompassing a comprehensive understanding of finance processes in a manufacturing setting.
• In-depth knowledge and practical experience with accounting and reporting standards, with a demonstrated ability to apply these principles in compliance with regulatory frameworks.
• Exceptional attention to detail, ensuring the highest level of accuracy in all financial reporting and analysis.
• Proficiency in ERP systems, enabling efficient management of financial transactions and data.
  Advanced skills in Microsoft Excel, with the ability to manipulate complex data sets and generate actionable insights.
• Superior interpersonal communication skills, with the ability to collaborate effectively across departments and with external stakeholders.
• A demonstrated commitment to upholding the highest standards of integrity, ensuring transparency and ethical conduct in all financial activities.