PURPOSE OF THE JOB:
The job holder will be responsible for managing the full HR cycle that includes recruitment, new-employee orientation, performance management, employee relations among others.
RESPONSIBILITIES
Recruitment
- In consultation with hiring managers, the job holder will manage the recruitment process. This includes: recruiting, sourcing and identifying talent including having proactive discussions with hiring managers about vacant roles.
- Advertise vacant positions, maintain a data bank of received applications. Prepare shortlists of candidates, conduct interviews in liaison with hiring managers.
- Prepare employment contracts and facilitate probation evaluation.
- Conduct reference check for successful candidates.
- Plan and conduct orientation for all new staff.
- Develop job descriptions for new positions and update existing ones as necessary.
- Prepare recruitment reports.
Staff Benefits & Payroll Management
- Preparing monthly payroll with Finance office.
- Support Finance & Administration team during salary payments and ensure pay slips are issued on a monthly basis.
- Oversee the staff welfare activities
Staff Database Management & Filing
- Maintain an organized filing system and personal files as per the HR handbook for all staff.
- Maintain leave records and updating leave tracker.
- Ensure that staff employment contracts are up to date.
- Prepare regular HR reports.
- Conduct the HR FILE AUDIT checklist on quarterly basis to ensure that personnel files are complete, organized, and secured.
Staff Welfare, Disciplinary Actions and Grievances
- Participate in investigation and disciplinary hearings as required.
- Advise managers in dispute and conflict resolution.
Exit Management
- Conduct exit interviews, analyze findings and submit recommendation to reduce staff turnover.
- Facilitate exit clearance in liaison with line managers and other departments.
Policy & Procedures
- Ensure all staff read and understand all policies and procedures, handle any queries regarding the policies.
- Provide interpretation and advise to line managers on labour laws application.
Performance Management
- Advise staff and line managers on performance management process and tools.
- Track completion of performance objectives and reviews for all staff and submit regular status update to the Chief Operations Officer.
- Ensure that all newly hired staff have completed probationary performance reviews
KEY COMPETENCIES:
- A bachelor’s degree in HR, Administration, Management or any other relevant field.
- Higher Diploma in Human Resource Management
- Member of the Institute of Human Resource Management
- At least 5 years’ experience, in a hospital set-up.
- Proven knowledge and direct experience in at least two of the following areas; recruitment; compensation and benefits, employee relations and communications, performance management and HR practice.
- Thorough understanding of labour laws
- Ability to coordinate and prioritize conflicting assignments
- High sense of professionalism and confidentiality
- Tact and diplomacy in handling sensitive issues.
Method of Application
Interested and qualified persons are requested to submit their applications indicating their current salary and expected salary, with detailed curriculum vitae, copy of national ID, copies of academic and professional certificates and testimonials to [email protected] quoting the position you are applying for as the subject e.g. ‘Dental Assistant’ not later than 15th January 2025;
