PURPOSE:
Reporting to General Counsel and Group Company Secretary, the role is responsible for providing administrative support, primarily to the General Counsel & Group Company Secretary, as well as supporting the legal team with project assignments and assisting the wider team. This position requires a high level of discretion and confidentiality, along with the ability to manage relationships both internally and externally.
PRIMARY RESPONSIBILITIES:
- Provide administrative support for the General Counsel & Group Company Secretary, understanding and anticipating challenges faced by leadership executives, and managing or rescheduling priorities effectively and proactively.
- Work independently, proactively, and use sound judgment skills daily.
- Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendars, and assign tasks, etc.
- Compose correspondence for the General Counsel & Group Company Secretary’s signature.
- Prepare a variety of correspondence, forms, contracts, lists, requisitions, memoranda, letters, complex reports, and other documents; format and proofread materials to ensure accuracy.
- Support the requisition of departmental stationery, Request for Proposal (RFP), and Request for Quotation (RFQ).
- Edit and finalize agenda items for submission to the Board Secretary.
- Coordinate with the General Counsel & Group Company Secretary and the legal team to ensure timely, accurate, and comprehensive agenda items.
- Prepare agendas and minutes for departmental meetings and other meetings as assigned.
- Serve as liaison between the General Counsel & Group Company Secretary and outside entities.
- Conduct research and provide recommendations on special projects and assignments.
- Manage incoming and outgoing telephone calls and emails.
- Maintain a variety of complex files and records, often involving confidential materials.
- Keep and update policy registers, ensuring that all relevant policies are accurately tracked and maintained.
- Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
- Undertake any other related projects and duties as assigned from time to time
Academic and Professional Requirements
Education
- Degree in administration, or a Business-Related field
- Professional Qualification Certificate of completion of Secretarial Studies is desirable.
Qualifications & Skills Required:
- At least 3 years relevant experience in a similar administrative role.
- Ability to work independently with minimum supervision
- Excellent communication skills – written, oral, presentation, business letter writing and report writing
- Excellent records management and filing principles and practice
- Budgeting and reconciliation skills are an added advantage
- Strong decision-making skills
- Critical thinking
- Ability to maintain highest levels of integrity and objectivity;
- Confidentiality
- Willingness to learn and continuously expand technical and business skills in all areas
- Flexibility in mobility
Please apply on the official website using the link(s) below
