Role Overview
We are seeking a seasoned Human Resource and Administration Officer to lead strategically and oversee the Human Resources function and office operations. This role calls for a proactive and experienced professional who can seamlessly integrate people management with operational efficiency. This position plays a key role in fostering a conducive work environment while driving operational day-to-day success.
HR Operations
- Co-ordinate and support in HR related duties such as audits, payroll management, recruitment, training, placement and induction.
- Support in the management of employee records and contracts
- Assist in payroll management and implementation.
- Support in the implementation of HR policies and procedures.
- Support on onboarding staff members in Administration and HR procedures and exit process.
- Performance management
- Creating an engaging work culture
- Managing Employee Relations and conflicts
- Performing Succession Planning
- Creating a safe work environment
- Budget Management: Managing the HR department’s budget effectively.
- Budgeting & Tracking: Tracking and managing the office budget, ensuring expenses are within allocated limits.
Administration, Office management and quality Assurance
- Assist in the development and implementation of policies and procedures and create staff awareness.
- Coordinate and monitor the office operating costs against budget.
- Provide support with office deliveries and errands.
- Oversee premises and lease management for the office.
- Ensure that all office cleaning and general maintenance is carried out.
- Equipment Maintenance: Managing the maintenance and repair of office equipment, including printers, copiers, computers (potentially including initial setup for new hires), and other technology.
- Inventory Management: Managing office supplies, ensuring adequate stock levels, and tracking inventory.
- Health and Safety: Ensuring a safe and healthy work environment by complying with all relevant health and safety regulations. This might include emergency preparedness planning.
- Petty Cash Administration and Office procurement.
- Vendor Management: Managing relationships with office vendors, negotiating contracts, and ensuring timely payments.
- Record Keeping: Maintaining accurate and organized office records, both physical and digital.
- Teamwork: Collaborating with other departments to ensure smooth office operations.
- Digital File Management: Supporting efficient and secure digital file management and storage.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- 5+ years of experience in HR and office management, preferably in a dynamic, fast-growing organization.
- Strong knowledge of labor laws and best practices in HR management.
- Exceptional organizational, time management, and multitasking skills.
- Proficiency in HRIS systems and operational management tools.
- Excellent interpersonal and communication skills, with a proven ability to lead and inspire teams.
