Records Management Officer Grade 6 (1 Post) at Kenya School of Government

• The successful candidate will be reporting to Senior Records Management Officer and be responsible for ensuring the flow of documents and safety of records. The appointment will be on permanent terms, subject to satisfactory performance.

Specific duties and responsibilities will entail:

• Establishing and managing records management system;
• Ensuring no unauthorized access to confidential information ;
• Keeping custody and maintenance of Institution documents;
• Ensuring security of information registry/archives;
• Ensuring security of information, documents, files and office equipment;
• Digitizing Institution documents for circulation and archiving;
• Planning for appropriate office accommodation for registries;
• Keeping a database of all contacts for external stakeholders;
• Storing, updating and maintaining office records and file index;
• Formulating and implementing records management policies;
• Ensuring that file movement records are updated and maintained;
• Sorting and classifying documents for filing;
• Preparing and submitting plans and budget estimates for the section ;
• Controlling opening of open, confidential and secret files;
• Retrieving of records and information;
• Ensuring mails are received, sorted, opened, and dispatched and related registers are maintained.

Qualifications and Work experience

• For appointment to this Grade a candidate must have: –
• Bachelors degree in Records Management, Information Management, Information Science, Library Science or any other equivalent qualifications from a recognized Institution
• Proficiency in computer applications;