Administration and HR Internship at United Nations Office at Nairobi (UNON)

Responsibilities

• Performs basic data entry and extraction function such processing access badges/ passes for all UN visitors, its Affiliates and Conference participants.
• Screens and verifies all supporting documents for identity/access card requests as per existing Standard Operating Procedure (SOP).
• Uses standard word processing package to produce a variety of routine correspondence, reports, tables, charts, graphs, etc., in accordance with institutional standards.
• Proofreads written products for completeness, grammatical and typographical accuracy.
• Maintains calendar/schedules; monitor’s changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, routes and/or process mail or other documents; gathers pertinent background material; track and monitors follow-up action as required.
• Maintains files (both paper and electronic) and photo databases for UN Visitor badges, monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Updates and maintains large distribution lists; assemble documents, reports, and other materials for global dissemination, where possible using electronic formats; coordinate courier services.
• Reviews HR confidential information and tabulates the same for use or data management for the service.
• Checks accuracy of simple calculations, codings data etc.
• Photocopies a variety of documents and other materials.
• Delivers urgent mail/messages. Identify incidents, commentaries and critiques.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Perform other related duties.

Qualifications/special skills

• To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
• be enrolled in the final academic year of a first university degree programme in human resources management, business or public administration, social sciences, education, or related field. (minimum Bachelor’s level or equivalent).
• Interested candidates must be pursuing their degree in areas related to this job opening. • applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Teams.
• have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
• have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
• Applicants to the UN Internship Programme are not required to have professional work experience.
• Your training, education, advance course work or skills should benefit the United Nations during your internship.