Equiti is a pioneering fintech firm and world-class provider of multi-asset fintech products – from liquidity solutions to in-house tech hubs to online trading platforms. With over 400 global specialists in 9 languages, Equiti provides clients with access to individual, professional, and institutional brokerage services in Europe, the Middle East, and Africa.
At Equiti, we believe that financial opportunities can unlock potential for everyone, everywhere. We’re on a mission to deliver accessible online trading products around the world through education and accessibility.
Think finance is stuffy? Think again.
We see Equiti as a new breed of broker, and we are on the lookout for talented individuals who can perform and excel in a dynamic and innovative working environment. Our People and Facilities function would like to welcome a detail-oriented
Office Manager/Receptionist in our office in Nairobi, Kenya.
As an Office Manager/Receptionist you will be responsible to oversee the smooth running of administrative operations in at our offices in Kenya. An office manager is a key member of the People and Facilities team and the role involves handling office administration and ensuring the safety and wellbeing of employees in the workplace.
Responsibilities
– Managing the office infrastructure and facilities: The office manager is responsible for ensuring that the infrastructure and facilities in all our offices are well-maintained and functioning optimally. This includes managing the office spaces in all our locations in Kenya, managing equipment, supplies, and utilities with a focus on sustainability.
-Overseeing the administrative functions: The office manager is responsible for managing administrative tasks such as record-keeping, invoicing, managing contracts, authorizing expenses, paying bills, and handling correspondence; and coordinating the same in all our Satellite Offices.
– Organizing events and meetings: The office manager is responsible for organizing internal and external events as part of an active member of the Social Club, including scheduling the events, arranging for refreshments, sending invitations, and managing logistics.
-Managing finances: The office manager is responsible for managing budgets, tracking expenses, and ensuring that financial records are up-to-date and accurate.
-Leading and motivating the outsourced support staff: The office manager is responsible for leading and motivating the outsourced support staff.
-Building partnerships and managing relationships: The office manager is responsible for building relationships internally and externally with key stakeholders such as clients, suppliers, and vendors, and managing these relationships to ensure positive outcomes for the organization.
-Support in the Implementation and monitoring of statutory procedures, regulations and recommendations related to health & safety protocols.
– Travel Bookings: The Office Manager/Receptionist is responsible for end to end travel and accommodation bookings as well as relocations as per the company policy.
– Assist and help the Management Team and the People team with adhoc tasks as required.
Skills & Competencies
- Strong communication skills (Written and Verbal) in English.
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- Attentions to detail and diligent at their work
- Punctual
- Have the capacity to understand the business
Experience Requirements
- Bachelors Degree in Business Administration, Business Management, Communications, or equivalent.
- 5 years of progressive professional experience as an Office Manager or Administration Manager in a leading professional service company ( Financial Services, Management Consultancy or Law firm)
- Team management skills
- Highly organized and detailed oriented
- Shows passion, motivation and dedication
- Strong business ethics, including the ability to work in a highly confidential workspace
- Proven working experience with Microsoft Office.
Perks
Each of our offices has its special perks; be it ‘no ties’, free lunches, charity events, or a hybrid work policy – but whenever you walk into an Equiti office, you’re sure to see a friendly face. We encourage international collaborations and always keep our eyes open to how we can do more.
The benefits you can expect at your Equiti workplace include:
- Competitive salary package
- Performance-based bonus
- Medical insurance coverage for employees and family members
- Employee wellness initiatives
- Personalized career development
- Company lunch in the office
- Regular company events
With energy, drive, and imagination, there’s no limit to where your career can go at Equiti. With a diverse workforce and geographical spread of offices, we strongly support career development initiatives as well as provide a range of opportunities for professional and life experiences.
Equiti is an equal opportunity employer.
“Equiti” refers to a group of companies consisting of seven regulated financial services companies licensed to operate in the respective jurisdictions of their incorporation, in addition to our tech and marketing hubs. Equiti has presence in Africa, Europe, and the Middle East.
