REF: TNH/HRD/ADMIN/ASST/08/2024The overall purpose of this job is to provide administrative support to assigned division/department to ensure efficient and effective service delivery in the division/department
ROLES AND RESPONSIBILITIES
- Compile weekly, monthly and quarterly reports for the division/department in conformity with the expected standards;
- Draft, type, dispatch and follow up internal and external correspondences for the Head of Department/Division in line with requirements;
- Facilitate departmental/divisional meetings including scheduling meetings, availing meeting documentation and ensuring the meeting room is setup in line with requirements;
- Record the division/department meeting’s minutes and action points and follow up with respective staff for implementation to ensure they are actioned timeously;
- Manage the Head of division/department’s diary including scheduling, rescheduling and the related communication in line with the requirements;
- Receive and attend to internal and external correspondences for the Head of division/department and forward and follow up with the relevant staff to ensure they are actioned timeously;
- File and maintain departmental/divisional documents including file tracking to ensure ease of retrieval;
- Request for transport for staff in the division/department in line with specified requirements;
- Assist the Head of division/department to prepare and monitor capital expenditure budget;
- Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
EDUCATION AND EXPERIENCE
- Bachelor’s degree in any of the following disciplines: – Information Communication Technology, Computer Engineering, Computer Science,
- Business Information Technology, or equivalent qualification from a recognized institution.
- Secretarial training will be an added advantage
- Minimum of 3 years’ experience in office administration in a busy environment
CORE COMPETENCIES
- Proven knowledge of Hospital operations, operations in business units and
- business impact analysis.
- Thorough knowledge of the Hospital Information Systems.
- Interpersonal and cross-cultural skills, including ability to build collaborative
- relationships with sensitivity to diversity/inclusion.
- Creativity and innovation skills.
- Action oriented.
