Responsibilities
Key Responsibilities
- Ensure timely processing of documents, stock, ordering, receiving, issuing and branch store variance reconciliation.
- Receive items from suppliers in collaboration with the joint receiving team.
- Receive the departmental requisitions across the branch departments, quantify them, and
- issue as per the approved quantities.
- Ensure that stocks are correctly rotated to allow a first expiry first out system to operate.
- Ensure processing of stores’ documentation is carried out on a daily basis.
- Facilitate timely stock ordering and follow ups for replenishment.
- Ensure the store has adequate space to accommodate all items coming on a daily basis for efficiency in operations.
- Maintain accurate records and tracking of all stock items through the delivery notes, stock requests and issue reports by processing all issues and receipts on daily basis.
- Prepare reports in a timely manner in order to give account of stocks and determine the necessary actions.
- Ensure security of all materials stored in the store and enforce access control to store from non- store staff.
- Ensure accurate and thorough physical counting of stocks during stock taking and speedy variance explanation.
- Carry out filing and archiving of hospital documentation related to store management.
- Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.
Qualifications
Key Qualifications, Experience, Skills, and Competencies
- Diploma or equivalent in Purchasing and Supplies Management is preferred
- Diploma in Pharmaceutical Technology is an added advantage
- Three (3) years’ experience in procurement (stores operations) in a busy institution handling medical supplies.
- Membership of a professional body such as KISM, CIPS e.t.c required
- Demonstrated excellent computer skills for Microsoft Excel.
- Working knowledge of ERP systems
- Demonstrated strong organizational and time management skills
- Strong written and verbal English skills
Method of Application
Interested and qualified candidates are requested to forward their updated CV and academic qualifications to [email protected] stating the subject heading as the job title on or before 27th July 2024.
Only shortlisted candidates will be contacted.