TITLE: Associate Director of Finance and Administration
REPORTS TO: Country Director
DIRECT REPORTS: HR & Administration manager, Finance Manager, Procurement & Logistics Manager
BASED IN: Nairobi (with frequent travel to program areas across the country)
CLASSIFICATION:  Full-Time Employee

ORGANIZATIONAL OVERVIEW

HealthRight Kenya (HRK) is a Health and Human Rights Non-Governmental Organization, incorporated in 2005, with the head office in Nairobi, Kenya. The organization has been working with local governments and communities in Kenya’s remote and impoverished regions to strengthen the response to critical issues in four priority program areas: HIV/AIDS, Mental Health, SGBV and RMNCAH, as well as in high-burden communicable diseases like malaria and tuberculosis. As a key implementing partner and lead on several U.S. government-supported programs, HealthRight Kenya achieves and sustains marked improvements in healthcare access and outcomes for nearly 4 million Kenyans across 10 counties: Nairobi, Bungoma, Trans Nzoia, Elgeyo Marakwet, West Pokot, Kilifi, Narok, and Semi-Arid Lands counties.

At HealthRight Kenya, we are passionate about making a lasting impact in these crucial areas, striving for tangible and sustainable change. We are currently seeking an exceptional individual to join our team in the pivotal role of Associate Director of Finance and Administration (ADFA). If you’re passionate about advancing health equity, embracing innovation, and shaping the future of impactful programs, we invite you to apply and be a part of our mission to transform healthcare accessibility and outcomes across Kenya.

POSITION SUMMARY

Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda. The job holder will engage with the NGOs board, funders and other external constituents.

MAJOR RESPONSIBILITIES

Strategic/Leadership Responsibilities

1. A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth
2. Provide strategic direction for the organization towards financial sustainability
3. Setting up and monitoring financial control systems
4. Ensure donor funds are utilized in line with overall organizational goal and donor requirements
5. Developing and implementing fundraising strategies
6. Oversee and lead annual budgeting and planning process in conjunction with the APD
7. Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations
8. Analyzing and reporting on financial performance
9. Participate in Board meetings and make financial presentation on organization’s financial position
10. Ensure organization’s compliance to legal & regulatory requirements
11. Monitor progress and changes in legal and statutory requirements

 Financial responsibilities

1. Financial planning, cash forecasting, funds disbursement and investment strategy implementation
2. Payment requests approvals in line with project work plans and budgets
3. Payments’ authorization through online banking and Mobile money
4. Manage organizational cash flow and forecasting
5. Prepare donor reports as stipulated in contracts/requirements
6. Prepare periodic Management reports
7. Overseeing audit and tax functions

Managerial/ Supervisory Responsibilities

1. Supervising and supporting the direct reports and other staff in all financial and administrative matters
2. Manage teams by ensuring that human resource structures and policies are adhered to
3. Ensure staff are appraised bi-annually
4. Provide finance management support, mentorship and training to staff and implementing partners

Operational Responsibilities

1. Oversee the payroll management
2. Provide oversight in staff contracts for renewal or termination
3. General office administration oversight including staff support
4. Overseeing procurement processes and ensuring value for money

Responsibility for Physical Assets, Data & Information

1. Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy
2. Provide oversight on assets movement (location and custody)
3. Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive
4. Ensure adherence to policy guidelines on records management

Working Conditions/Environmental factors

• Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.

Academic and professional Qualifications

1. Master’s degree in related field
2. Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field
3. A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.
4. A certified HR professional is desirable i.e. CHRP (K)
5. Membership to a relevant professional body e.g. ICPAK and IHRM

Previous relevant work experience required.

1. 7- 9 years of work experience with at least 5 years in a management role.
2. Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.
3. Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)

Functional Skills

1. Financial and accounts Management skills
2. Forecasting skills
3. Planning & Budgeting skills
4. Advanced experience in QuickBooks
5. Analytical skills
6. Grants Management skills
7. Strategic planning skills
8. Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.

Behavioral/Soft Competencies/Attributes:

1. Interpersonal and communication skills
2. Leadership skills
3. Integrity
4. Problem solving skills
5. Attention to detail
6. Interpersonal skills (empathy, emotional intelligence, active listening)
7. Leadership skills
8. Communication skills

APPLICATION

Interested candidates who meet the requirements should submit a CV and a cover letter as one PDF document to [email protected] with the subject of the email as “Associate Director of Finance and Administration”. The closing date for applications is 29^th July 2024 at 05.00pm EAT.

Please indicate the expected gross salary on the cover letter. Applications will be reviewed on a rolling basis. Each application must include at least three referees. Referee details should include the following information: (1) Name, (2) Current Organization, (3) Current Position, (4) Email and Phone contact details.

HealthRight Kenya is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.