The EA will play a crucial role in maximizing productivity and managing diverse administrative tasks across both business and lifestyle domains.
Responsibilities:
- Coordinate and manage client schedules, organizing meetings and ensuring seamless calendar management.
- Assist in the preparation and management of meetings, ensuring all materials and logistics are handled efficiently.
- Serve as the primary point of contact for stakeholders, maintaining clarity and professionalism in all verbal and written communications.
- Plan and organize complex travel arrangements, including flights, accommodations, and itineraries, while catering to all preferences and special requests.
- Handle administrative tasks such as document preparation, expense management, and project coordination with precision and attention to detail.
- Uphold the highest standards of confidentiality in managing sensitive information and client affairs.
- Leverage various tech tools and systems for CRM management, document handling, and communication to enhance efficiency and organization.
- Build and maintain strong client relationships through exceptional service delivery, anticipating needs, and providing proactive solutions.
- Demonstrate agility and responsiveness in managing a wide array of tasks to support the dynamic needs of the team.
Qualifications:
- Strong proficiency in spoken and written English, with exceptional communication skills.
- Tech-savvy with a high level of proficiency in the MS Office Suite, ChatGPT and experience with CRM systems; ability to adapt quickly to new technologies.
- Excellent social and interpersonal skills to effectively engage with clients and stakeholders from diverse backgrounds.
- Previous experience in a similar role, ideally within executive support or high-level administrative environments.
- Ability to manage multiple priorities with outstanding organizational and time management skills.
- Demonstrated ability to handle confidential information with integrity.
- A proactive, problem-solving mindset capable of thriving in a fast-paced, dynamic environment.
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