Responsibilities
- Carries out onboarding processes of selected candidates, processes personnel action (PA), issues Letter of Appointment, and conducts orientation training; monitors contract expiration dates and processes requests and actions contract extension; conducts eligibility review of staff for contract conversation.
- Processes temporary and permanent staff movements and related administrative actions including those related to inter-agency agreements.
- Processes staff benefits and entitlements.
- Processes off-boarding and related separation personnel actions.
- Reviews and prepares submission of documentation to the Pension fund relating to enrollment, award for disability benefit.
- Advises staff on entitlements and benefits, processes them in the system.
- Maintains family status of staff members and administers respective dependency entitlements.
- Ensures that requirements and background information used for data analysis are documented.
- Performs other relevant duties as required.
Competencies
PROFESSIONALISM:
- Ability to apply knowledge of various United Nations administrative and human resources rules and regulations in work situations.
- Ability to perform a broad range of administrative/personnel actions, entitlements and benefits.
- Ability to identify issues, apply good judgement and formulate opinions/recommendation and conclusion.
- Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
- The ability to perform analysis, modeling and interpretation of data in support of decision-making.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
- Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges.
- Remains calm in stressful situations.
- Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION:
- Speaks and writes clearly and effectively.
- Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication.
- Tailors language, tone, style and format to match audience.
- Demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION:
- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
- Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
- Meets timeline for delivery of products or services to client.
Education
- Completion of a high school diploma or equivalent is required.
- Supplemental training and certification in Enterprise Resource Planning (ERP) systems is desirable.
Work Experience
- A minimum of seven (7) years of progressively responsible experience in human resources management, administrative services or related area is required.
- The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first-level University degree.
- Experience in the application of Human Resources rules and regulations in the area of staff administration of entitlements and benefits in the UN Common system or a similar international organization is required.
- Experience in administering a broad range of personnel actions, entitlements and benefits using Enterprise Resource Planning (ERP) systems is desirable.
- Work experience of one (1) year or more in data analytics or related area is desirable.
Languages
- English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.
- Knowledge of another official United Nations language is desirable.
- NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.
No Fee
- THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Deadline : Jun 26, 2024
Please apply on the official website using the link(s) below