The International Centre of Insect Physiology and Ecology (icipe) is a pan-African Centre of excellence in research for development and capacity building in insect science and its applications. The Centre’s mission is to help alleviate poverty, ensure food and nutritional security, and improve the overall health status of people of the tropics. icipe achieves this goal by developing and extending management tools and strategies for harmful and useful arthropods while preserving the natural resource base. Since its establishment in 1970, icipe has become a significant contributor to science and innovation required to meet the health and food security challenges of sub-Saharan Africa. The Centre has achieved this status by developing alternative and environmentally friendly pest and vector management technologies and products that are effective, selective, non-polluting, non-resistance inducing, and affordable to resourcelimited rural and urban communities. icipe is headquartered in Nairobi, Kenya, and has operations in more than 40 African countries as well as thriving partnerships with universities and research organizations across the world. Employing over 500 international and national staff, icipe also has approximately 150 graduate students who contribute to the Centre’s research portfolio annually. For additional information, visit: www.icipe.org
icipe seeks to recruit a Business Support Assistant II (Administrative Assistant) in the Capacity Building & Integrated Sciences. The position is tenable in Nairobi at the icipe Duduville campus. This is a two-year contract, renewable subject to continued position needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.
Overall Purpose of the Job
The Capacity Building Administrative Assistant plays a key supportive role in the administration and monitoring of the icipe postgraduate and training programmes.
Specific Duties
- Support the development and improvement of data collection processes, data entry into databases, and
- Collate feedback and learning to support monitoring and evaluation for effective capacity building and quality
- Provide regular feedback and reports on the status of
- Carry out administrative tasks to support the delivery of postgraduate and other training
- Support in coordination of training courses, workshops and meetings (manage logistics, travel, accommodation, budgets and payments, invitations, workshop materials, ).
- Support in coordinating meetings of the CBIS, including preparing documentation and taking minutes, and following up on action points with relevant
- Provide information for updating the icipe website on capacity-building
- Prepare and share information relevant to capacity building through various
- Support students’
- Creates and manages electronic and manual filing systems, and maintain and update files and records, archiving and
- Maintains a database of key contacts for the
- Handles maintenance of office assets and keeps an inventory of equipment, vehicles, and procured
- Responds to routine correspondence, and handles e-mail, telephone communication, requests, inquiries and other communication systems and processes to appropriate
- Assists with project staff travel arrangements and logistical support in conjunction with the relevant units, including handling of travel requests and travel expense reports, accommodation, and travel
Requirements/Qualifications
- A diploma in administration, monitoring and evaluation, project management or related
- A bachelor’s degree in a relevant field would be an added
- At least 2 years of relevant experience, preferably with a focus on project administration and monitoring in a multidisciplinary and multicultural environment at an international NGO or research
- Finance or Accounting knowledge is an added
- Knowledge of basic French is an added
- Advanced skills in MS Office, especially Outlook, Word, and
- Experience working in an international
- Excellent numeracy skills, including ability to prepare reports in table and chart
- Confident, effective communicator with good writing and verbal
- Experience with use of databases for project
Other Desirable Attributes
- Effective administrative
- Excellent planning and organisational skills, and ability to determine priorities and attention to
- Ability to efficiently organise logistics for meetings and
- Effective communication and writing
- Experience in facilitating teamwork and collaboration across multiple
- Expected to analyse, solve problems and make decisions within own work area with approval from the supervisor.
- Supervise tasks that are mostly routine in own
- Expected to handle travel imprest, make payments to participants and accountability for
Reporting
This position reports to the Senior Business Support Officer I – Capacity Building.
HOW TO APPLY
Applications will be accepted up to 19th June 2024. Interested applicants should submit: (a) a confidential coverletter; (b) a detailed CV with names and addresses of 3 referees, including e-mail addresses; and (c) a statementillustrating suitability against the listed qualifications/competencies/abilities, and skills.
Candidates are required to apply online through: http://recruit.icipe.org or by Email:[email protected]
(Kindly quote the Ref. No. on the email subject)
icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity.
