About CCAK : Clean Cooking Association of Kenya (CCAK) is a professional association comprising representatives from government, academia, private sector, donor agencies, NGOs, and individuals active in the clean cooking sector. CCAK’s mission is to facilitate the scaling up of the clean cookstoves and clean fuels markets in Kenya through convening and coordinating the sector, advocating for enabling policies, creating public awareness and capacity building. The Association strives to build solidarity amongst relevant stakeholders and creates effective partnerships to ensure the use of clean cookstoves and fuels is the norm in Kenyan households and institutions. Our goal as CCAK is to facilitate the increase of adoption of clean cooking fuels and technologies to households in Kenya.
Job Purpose/Mission Responsible for effective and efficient procurement of various company goods and services, Supplier Contract Management, and all relevant documentation through use of best practices.
Open Job vacancies Clean Cooking Association of Kenya (CCAK)Â
Admin & Operations
Responsibilities
➢ Management of the filing system for the department
➢ Dispatch of letters and mail as required.
➢ Undertaking all aspects of office operations including supervising office cleaning
➢ Logistical preparation for meetings, workshops, and forums
➢ Transport planning!
➢ Keeping an inventory of all procured items in line with procurement policy
➢ Keeping and updating HR records including leave forms, employment contracts and pension records
➢ Planning/organize and coordinate meetings and taking detailed minutes.
➢ Verification of vouchers and committal documents in accordance with the laid down rules and regulations and Ensure procurement policies and procedures are adhered to.
➢ Handle administrative requests and queries from staff and ensure they are actioned.
➢ Organizing, scheduling, and booking travel for staff.
Procurement Management
Responsibilities
➢ Sourcing for suppliers and their prequalification according to CCAK’s policies
➢ Carrying out Procurement Functions for CCAK, its employees, its related parties in a timely manner and in accordance with approved Procurement Policies and Processes.
➢ Engagement in continuous development and improvements of the company’s procurement process to save costs, ensure timely delivery of goods and services while adhering to quality standards.
➢ Ensuring all relevant procurement-related documents are in place and properly filed.
➢ Ensuring that relevant Procurement Process Management Tools are up to date and 100% accurately maintained.
➢ Management of CCAK events/workshops/training/conferences and all logistics
➢ Identifying reliable suppliers and vendors to meet organizational needs.
➢ Negotiating terms, prices and contracts with suppliers to ensure favorable terms.
➢ Monitoring inventory levels and forecasting demand to avoid shortages.
➢ Coordinating with internal teams to understand procurement requirements.
➢ Managing supplier relationships and addressing any issues that may arise.
➢ Conducting market research to identify cost-effective procurement opportunities.
Knowledge And Skills Experience:
➢ Minimum 1.5+ years of experience in Procurement or a similar position.
➢ Experience in Supplier Sourcing & Contract Management.
➢ Excellent Analytical skills, bargaining Skills, Interpersonal Skills, and Negotiation Skills.
➢ Excellent sense of urgency and Time Management with high organizational skills.
➢ Basic knowledge in MS office (especially Excel/Word) and computer knowledge are required.
Qualifications:
➢ Bachelor of Science, Bachelor of Business Administration – ( Procurement & Supply Chain Management Specialization), and any other related course.
➢ KISM/CIPS Qualification is an added advantage.
Application:
Applications should send an application to the email: [email protected] with the following attached in PDF format:
• A cover letter (must include relevant experience and how it fits the above position in the format FirstnameLastname_CoverLetter.
• Resume/CV in the format FirstnameLastname_Resume.
• Applications are to be received on or before 4th June 2024, 0000hrs EAT.
The subject line of the email should read Procurement & Operations Support CCAK.
*CCAK is an equal opportunity for all. We do not charge any fee for application*
