Closing date: 20th May 2024
Duty station: Nairobi
Reports to: Finance and Admin Assistant
Background
Youth Agenda (YAA) is an independent, national, non-profit, non-partisan youth-led, and youth-serving organization founded in 1996. Sparked by evidence exclusion of youth in spheres of life and fueled by a passion for the ‘total’ youth. Youth Agenda’s mission is to make the youth factor count by influencing, linking, and enhancing youth access to social, economic, cultural, and political opportunities.
Opportunity Summary
Youth Agenda is looking for a Finance and Admin Intern who is expected to provide finance and administrative support to the Organisation. The intern will have the following main duties:
- Assisting the Finance and Admin Assistant in running the Procurement office and handling all procurement tasks as assigned.
- Assisting the Finance and Admin Assistant to fully maintain stock control records by organizing and maintaining documents of supplies received against requisitions from user departments.
- Assisting the Finance and Admin Assistant to manage the quotation process and expediting the delivery of goods and services.
- Assisting in supplier pre-qualification and analysis of bids on both open and tendered procurement procedures.
- Assist in periodic physical inventory counts of YAA property.
- Assist in the preparation of purchase requisitions for office supplies for approval by the Finance andAdmin Assistant.
- Receive, sign, and record all YAA-delivered documents from courier service providers,vendors, partners, etc. for onward transmission to the right recipients.
- Monitoring the admin mailbox ([email protected]) and replying to standard administration queries.
- Providing administrative support to the organization of conferences, workshops, seminars, and other events; and preparing materials for meetings such as agendas, hand-outs, signing sheets, binders, etc.
- Assisting the Finance and Admin Assistant in making suitable and efficient travel arrangements for field staff and undertaking all associated administration & management of local travel schedules as assigned.
Personal Specification
- Candidates must have a degree or diploma in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance, or a related field.
- Fluent written and spoken English is required.
- Personal initiative: ability to work both independently and in a team.
- Commitment, determination, reliability, and a high degree of personal integrity &discretion
- Candidates must have excellent command and use of computer software.
- Ability to convey information clearly and concisely to others.
Terms of Engagement
A competitive training opportunity is offered for 6 months. Responsibilities may be reviewed and refined with changing needs.
How to apply:
Interested candidates will send a cover letter expressing their interest and expectations from this opportunity and a curriculum vitae with contact details by 20th May 2024. The subject should read as follows: Application for Finance and Admin Intern Position.
Apply using this email address:
