The Office of the Controller of Budget (OCOB) is an independent office established under Article 228 of the Constitution of Kenya, 2010 to oversee the implementation of the budgets of the national and county governments and report on them.
Pursuant to Article 252 (1) (c) of the Constitution, the OCOB seeks to recruit highly qualified and competent staff to fill the following vacant positions.
Job Title Clerical Officer
Grade COB 8
Terms of Service Permanent and Pensionable
Department Human Resource and Administration
Division Administration
Location / Work Station Headquarters
Reporting Relationships
Reports to
Human Resource Officer/Supply Chain Management Officer/Records Management Officer
Direct Reports Support Staff
Job Purpose
This position is responsible for carrying out general tasks related to human resources, supply-chain management and registry services.
Key Responsibilities/ Duties / Tasks
(i) Compiling statistical records;
(ii) Carrying out transactions related to personnel information;
(iii) Filing receipts;
(iv) Receiving, sorting out, filling and dispatching correspondence;
(v) Recording, folioing and filling applications for registration and licensing documents;
(vi) Preparing initial documents for issuance of stores;
(vii) Preparing Pay Change Advice (PCAs);
(viii) Checking general office cleaning and security of buildings and equipment;
(ix) Verifying pension claims;
(x) Processing documents for issuance of licenses;
(xi) Maintaining and updating files;
(xii) Controlling movements of records and files; and Promoting Prudent Utilization of Public Funds
(xiii) Managing registers.
Job Dimensions:
I. Financial Responsibility
N/A
II. Responsibility for Physical Assets
Responsible for the assets assigned by the office of the Controller of Budget as per the office’s asset register.
III. Decision-Making / Job Influence
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Kenya Certificate of Secondary Education (KCSE) mean grade C- (Minus) or equivalent qualification from a recognized institution.
Professional Qualifications
Certificate in any of the following disciplines: – Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management, Records Management or equivalent qualification from a recognized institution
Previous relevant work experience required.
Functional Skills, Behavioral Competencies/Attributes:
i)Proficiency in computer applications; and
ii) Met the requirements of Chapter Six of the Constitution; and
iii)Shown merit and ability as reflected in work performance and results.
