Position: KWETU Data Assistant (DA).
LOCATION: Kilifi County with possible travels within the Coastal Counties.
Reports To: MEAL Officer.
Project: OVC project.
Duration: 6months with possibility of renewal.
Job Summary:
The Data Assistant is primarily responsible for data entry of F1A, F1B & HES data into CPIMS and PIMS. The role also includes continuous data cleaning, verification, validation and updating of the CPMIS database.
Specific Responsibilities:
- Ensure proper filling system is in place in accordance with project file management SOP.
- Receive completed forms, verify, and validate for completeness, accuracy, and integrity.
- Enter data from paper formats into computer files or database systems.
- Type in data provided directly from project sites.
- Update existing data whenever required.
- Retrieve data from the database or electronic files as requested.
- Perform regular backups to ensure data preservation.
- Sort and organize paperwork after entering data to ensure it is not lost.
- Verifying and keying in data in CPIMS.
- Help in retrieval and storage of OVC files accordingly and whenever required during DQAs and SIMS exercise.
- Provide data for and participate in monthly data review meetings at LIP level.
- Perform regular data cleaning to ensure quality OVC data in CPMIS.
Data assistant Competencies
Skills and Abilities
- Sound coordination skills and a demonstrated ability to multi-task.
- Demonstrates diplomacy, flexibility, and resourcefulness.
- Strong critical thinking and creative problem-solving skills.
- Demonstrated ability to work with and in teams.
- Excellent oral and written communication skills.
- Strong interpersonal skills as well as good judgment and vision.
- Excellent organizational skills, teamwork, and ability to prioritize tasks in a timely manner.
Required Qualifications and Experience:
Education
- At least a diploma in any related field. A degree will an added advantage
Knowledge
- Proven experience as data entry clerk or equivalent for at least 2 years.
- Familiarity and experience with CPIMS in OVC programming
- Data entry & data cleaning experience in USAID OVC project would be an added advantage.
- Experience in training CHVs in OVC data collection tools is a plus.
- Fast typing skills: Knowledge of touch-typing system is strongly preferred.
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices.
- Basic understanding of databases.
- Positive attitude & an open mind.
DISCLAIMER:
This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
