Overview
Reporting to the Finance Manager and with a technical reporting to CHAMPS Program Manager, the Finance Officer will provide day to day support service to the implementation of project interventions and be responsible for reviewing field expenses and liquidations from project staff. Further, s/he will support payable and administrative functions as well as contribute to the preparation of timely donor reports.
Responsibilities
• Provide guidance on, and implement CMMB’s financial policies and procedures and donor compliance requirements.
• Record all financial transactions accurately, completely and in a timely manner in line with the Chart of Accounts through the Abila software (MIP) accounting system.
• Prepare monthly financial reports for submission to the donor and respond to queries raised by the donor regarding the report on a timely manner.
• Support the monthly preparation of the financial accounts and their timely submission to New York; and ensure the integrity of the intra—company account.
• Ensure sound financial management and compliance procedures in the assigned grants/projects and office operational activities to include:
o Formulation and Monitoring of project budgets and expenses
o Preparation of vouchers, cheques, Mpesa and EFT payments and processing of payments.
o Invoicing/tracking of accounts receivable and cash receipts.
o Maintain, Record and Reconcile petty cash accounts.
o Issuance and Liquidation of employee receivables in line with manual records/expense forms from staff as per CMMB advances policy.
o Conducting site visits and training/mentoring of project staff.
• Monitoring of project cash flows, and timely preparation of requests from the donors
• Preparation of donor and compliance-related reports
• Timely project liquidations and quarterly/end of project financial closeouts
• Ensure adherence to CMMB indirect cost recovery policy and the transparent and timely calculation and allocation of shared direct costs
• Ensure adequate management of the accounts payable and receivable functions
• Preparation of bank reconciliations, filing of all accounting vouchers and documents
• Assist in the review/preparation of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and vendors (ie PAYE, NHIF, NSSF, SACCO, various insurance companies)
• Support in the annual audit preparations
• Ensure all financial assets are adequately safeguarded and all financial documents are securely filed
• Ensure availability of accurate, complete and timely financial information for decision making purposes by senior management
• Record, count and update the Asset and Inventory Register regularly.
• Assist in other program implementation activities and miscellaneous finance duties as required and assigned by the Finance Manager.
Qualifications
• You have a bachelor’s degree in Commerce (BCOM) or Business Administration majoring in accounting or Finance
• You have a minimum of at least four (4) years of accounting experience in a similar capacity working with an international NGO on donor funded project projects
• You have Professional Accountancy Qualifications (CPAK/ACCA)
• You possess a high degree of integrity, and a strong commitment to CMMB’s mission
• You demonstrate strong inter-personal skills and the ability to transfer knowledge and visit project sites
• You have hands on application of Microsoft Office, (Word, Excel and PowerPoint); working knowledge of Abila (Sage) accounting software preferred
• You have demonstrable Knowledge of MPESA Bulk Payment System
• Excellent verbal and written communications skills to include conflict resolution, priority management, and managing expectations of multiple clients
• Familiarity with Global Fund financial management and reporting will be an added advantage
• You are comfortable working for a faith-based organization.
• You believe in CMMB, where we’re going, and what we can do together to achieve Healthier Lives Worldwide.
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