Executive Personal Assistant at Adaptis Africa

Job Description

• Act as the primary point of contact for the CEO, managing incoming communications, scheduling meetings, and coordinating appointments on their behalf.
• Arrange complex travel itineraries, including flights, accommodations, transportation, and visas, ensuring seamless logistics for domestic and international trips.
• Prepare and edit correspondence, presentations, and reports for the CEO, maintaining confidentiality and professionalism at all times.
• Translate documents, emails, and other communications from English to French and vice versa, ensuring accurate and clear communication with French-speaking stakeholders.
• Coordinate and facilitate meetings, conferences, and events attended by the CEO, including agenda preparation, venue booking, catering, and audiovisual setup.
• Manage the CEO’s calendar, prioritizing meetings and appointments based on business objectives, deadlines, and strategic priorities.
• Anticipate the CEO’s needs and proactively handle administrative tasks, such as expense reporting, invoice processing, and file management.
• Liaise with internal departments, external partners, and clients on behalf of the CEO, maintaining positive relationships and ensuring timely follow-up on action items.
• Conduct research and gather information on various topics as requested by the CEO, providing insights and recommendations to support decision-making.
• Handle confidential and sensitive information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
• Anyy other task assigned by management

Requirements

• Bachelor’s degree in business administration, communications, or a related field.
• Proven experience 3 -4 as an executive assistant or personal assistant, preferably supporting C-suite executives in multinational companies or organizations.
• Fluency in both English and French is essential, with strong written and verbal communication skills in both languages.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines efficiently.
• Proficiency in office productivity software such as Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong interpersonal skills and the ability to interact professionally with stakeholders at all levels, both internally and externally.
• Discretion and confidentiality in handling sensitive information and dealing with confidential matters.
• Adaptability and flexibility to work in a fast-paced and ever-changing environment, with a proactive and can-do attitude.
• Knowledge of African business culture, customs, and etiquette is advantageous.
• Previous experience living or working in a French-speaking African country is required.